Claims Operations & Finance Administrator at Tricura Insurance Group (Remote)

Hire5•New York, NY

3d•Remote

About The Position

We are seeking a highly organized Administrative Assistant to support claims adjusters handling professional liability claims under a portfolio governed by Centaur Risk Partners. This role is central to keeping claims operations moving smoothly, especially around financial tracking, invoice processing, policy limit updates, and timely insured communication. The right candidate is detail-obsessed, deadline-driven, comfortable with spreadsheets, and able to manage multiple moving parts without dropping anything.

Requirements

1+ years of administrative, operations, claims support, legal admin, or accounting support experience
Strong Excel/Google Sheets skills (filters, pivot tables a plus; comfort with detailed tracking is required)
Highly organized and able to manage multiple priorities with minimal supervision
Excellent written communication and professional email etiquette
Strong attention to detail, especially with financial and claims documentation
Ability to handle sensitive/confidential information appropriately
Fluent English

Responsibilities

Financial Tracking & General Ledger Maintenance
Develop and maintain a general ledger of all claim-related financial activity (payments, invoices, deductible debits, etc.)
Ensure ledger accuracy and completeness for monthly reporting and bordereaux preparation
Prepare financial activity summaries for review by adjusters and management
Invoice Collection & Deductible / Limit Accounting
Collect, track, and account for invoices from third parties (defense counsel, experts, vendors, etc.)
Apply invoice amounts against insured deductibles and ensure proper documentation
Coordinate with claims adjusters to amend policy limits as required based on deductible debits and claim activity
Maintain clean invoice logs and supporting documentation for audit and reporting purposes
First Notices of Loss (FNOL) – Timeliness Standard
Send First Notices of Loss to insureds within one (1) business day of the loss being referred to Centaur Risk Partners
Ensure all FNOL communications are accurate, professional, and properly documented
Maintain a log of FNOL communications and confirm delivery
Claims Workflow Administration
Update and maintain the claims workflow spreadsheet as new matters are received
Assign and distribute work to the appropriate parties per established workflow rules
Track claim status updates, key deadlines, and task ownership
Flag missing documentation, overdue items, or process bottlenecks to the team