Civil Litigation Legal Secretary - Hybrid (San Jose, CA)

CSAA Insurance Group, a AAA Insurer

14d • Hybrid

About The Position

CSAA Insurance Group (CSAA IG), a AAA insurer, is one of the top personal lines property and casualty insurance groups in the U.S. Our employees proudly live our core beliefs and fulfill our enduring purpose to help members prevent, prepare for and recover from life's uncertainties, and we're proud of the culture we create together. As we commit to progress over perfection, we recognize that every day is an opportunity to be innovative and adaptable. At CSAA IG, we hire good people for a brighter tomorrow. We are actively hiring for a Civil Litigation Legal Secretary! Join us and support CSAA IG in achieving our goals. Your Role: As a Civil Litigation Legal Secretary for our San Jose Law office, you will provide legal secretarial support to two CSAA IG attorneys. These attorneys are primarily working on Property & Casualty insurance defense cases. This is a hybrid position – mostly working remotely, but you may need to go into the San Jose office occasionally.

Requirements

• 3 – 5 years of experience as a Legal Secretary or equivalent.
• Knowledge of legal terminology and of proper formats for legal documents, legal procedures, and document editing skills.
• Ability to multi-task and prioritize.
• Strong attention to detail and accuracy of work.
• Ability to manage in a strictly electronic (paperless) environment.
• Strong PC skills.
• Strong Microsoft Office product skills, including but not limited to Office 365, TEAMS, and OneDrive.
• Skilled in working with Adobe and utilizing and manipulating PDF documents.
• Demonstrated knowledge of legal software applications.
• Must have the ability to handle and respond to sensitive and confidential information.
• Strong oral and written communication skills and organizational skills.
• Ability to file using alpha-numeric systems.
• Advanced knowledge of practice areas and legal procedures.

Nice To Haves

• Bachelor's degree in related area or an equivalent combination of education and experience.
• Notary license.
• Knowledge of Electronic Legal Management: e-Docs and Team Connect preferred.
• California Court venue understanding and familiarity with local rules a plus, as well as knowledge of e-filing process with various California courts.
• Actively shapes our company culture (e.g., participating in employee resource groups, volunteering, etc.).
• Lives into cultural norms (e.g., willing to have cameras when it matters: helping onboard new team members, building relationships, etc.).
• Travels as needed for role, including divisional / team meetings and other in-person meetings.
• Fulfills business needs, which may include investing extra time, helping other teams, etc.

Responsibilities

• Generates/composes/drafts correspondence and various legal documents and forms.
• Organizes and maintains electronic files related to current cases and various legal matters.
• Dockets and calendars legal appearances and filing deadlines.
• Provides administrative support to attorneys with depositions, medical examinations, court and arbitration hearings, and works with retained experts.
• Juggles calendar and does scheduling with follow-up tasks.
• e-file documents with the court.
• Understanding of what is happening with a file and being proactive when necessary.

Benefits

• We offer a total compensation package, performance bonus, 401(k) with a company match, and so much more!
• In most cases, you will have the opportunity to choose your preferred working location from the following options when you join CSAA IG: remote, hybrid, or in-person.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 101-250 employees