Civil Enforcement Project Administrator (Project Manager 3)

State of Oregon • Portland, OR

1d • Hybrid

About The Position

This recruitment has been extended. If you already applied there is no need to apply again, your application remains under consideration. The Oregon Department of Justice’s Civil Enforcement Division is seeking a seasoned project manager to join our team as the Civil Enforcement Project Administrator (Project Manager 3). The Civil Enforcement Division is the civil law enforcement arm of the Department of Justice. Its purpose is to represent the interest of the state in regulating conduct, seeking affirmative civil remedies or recovering money. There are approximately 150 employees in the division. This position may be filled in Portland, Eugene, or Salem and is eligible for hybrid remote work. This role will lead projects and strategic initiatives that are critical to carry out the division’s mission and necessary for improvement. This role offers the opportunity to collaborate with Civil Enforcement Division and agency leaders and will serve as a strategic partner to implement agency expectations and initiatives. Emphasis for this position is with the leadership, development, and execution of strategic initiatives. If you have a passion for collaborating and finding solutions, this role is for you.

Requirements

• Seven years of professional level experience related to the class concept; OR
• Six years of professional level experience related to the class concept AND an Oregon Project Management Associate Certification; OR
• Four years of professional level experience related to the class concept AND a Bachelor’s degree in Business Administration, Management, Public Administration, or a closely related field; OR
• Two years of professional level experience AND Project Management Professional Certification awarded by the Project Management Institute.

Nice To Haves

• Excellent written and oral communication skills, including audience awareness and the skill to communicate with tact and diplomacy.
• Employee must have the ability to facilitate meetings and workgroups.
• Demonstrated ability to manage high levels of ambiguity and create clarity.
• Demonstrated ability to manage multiple tasks and deadlines.
• Demonstrated ability to work independently and be self-motivated.
• Able to work well as part of a cross-functional team and be supportive of colleagues.
• Demonstrated ability to work with minimal direction and oversight.
• Demonstrated ability to exercise critical thinking and problem-solving skills to shape solutions, increase employee engagement and respond to internal and external inquiries.
• Must exercise superior common sense and good judgment.
• Demonstrated proficiency in generally accepted project management discipline, as represented through the Project Management Book of Knowledge (PMBOK), and in established project management processes and methodologies.
• The ability to identify, assess, and apply appropriate actions for determining when and how to build and maintain effective working relationships, and when and how to escalate issues that arise to assure timely resolution.

Responsibilities

• Identify issues and areas for improvement within the Civil Enforcement Division, use problem solving skills to recommend strategies and options, and formulate implementation plans.
• Meet with Civil Enforcement Division managers, attorneys, and staff to gather information about business operations and needs.
• Identify areas of cross-collaboration among the division.
• Develop project plans, timelines, and deliverables, ensuring alignment with business objections.
• Create detailed project schedules and track progress.
• Identify resources.
• Directly manage assigned projects according to established project management standards.
• Plan and develop strategic communications to keep division staff informed of initiatives and policy priorities.
• Develop guidance resources to include but not limited to training materials, data reports and dashboards, and other similar supporting documents
• Ensure clear and effective communication, including executives, team members, and external partners.
• Design and oversee collection of program data and reporting metrics for on-going program monitoring, legislative reporting, and budget process.
• Coordinate across agency to evaluate and recommend improvements to administrative management of programs.
• Advise and develop structure for long-range program strategic planning to lay groundwork for successful project portfolio management.
• Perform other duties as assigned.

Benefits

• Employment in Portland, Eugene, or Salem, Oregon.
• Become a valued member of the State's management team.
• A workplace where individual contribution matters and is recognized, where creativity and accomplishment are rewarded.
• Vacation, sick leave, paid holidays, in addition to special paid time off.
• Excellent health insurance , and very low premiums: 95-99% employer-paid medical, vision, and dental for you and your family.
• Pension and retirement programs.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Number of Employees: 501-1,000 employees