City Council Assistant I

City of Atlanta•Atlanta, GA

About The Position

Provides administrative and clerical support to the Atlanta City Council. Duties include, but are not limited to: ensuring that the council members are kept apprised of City Council activities; scheduling appointments and coordinating meetings; preparing and disseminating routine correspondence, documents and reports; assisting citizens, officials, departmental and other City personnel with various requests; answering the telephone; and greeting visitors. Works under minimal supervision; can set own work sequence and pace within process/department limitations.

Requirements

Knowledge of records management, secretarial, and office practices.
Skill in effectively communicating and interacting with elected officials, employees, members of the general public, and other groups involved in the activities of the City, both orally and in writing.
Ability to assemble information and make written reports and documents in a concise, clear, and effective manner.
Ability to type 50 WPM.
Bachelor’s Degree in Secretarial Science, Business Administration, Public Administration, or a related field.
Two (2) years of experience as an administrative assistant or executive secretary required; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

Nice To Haves

Bachelor’s Degree in Secretarial Science, Business Administration, Public Administration, or a related field; and five (5) years of experience as an administrative assistant or executive secretary preferred.

Responsibilities

Plans and executes assigned administrative projects for the Council President.
Researches, prepares, proofreads, and edits reports, documents, and other materials.
Maintains Council President's calendar, schedules meetings, appointments, speaking engagements, and conferences.
Makes travel arrangements.
Investigates a variety of problems, complaints, concerns, and other issues at the request of the Council President; represents the Council President as requested.
Responds to questions, complaints, and requests for information by telephone, in person, or by mail from the public, employees, elected officials, and other city officials.
Answers the telephone; screen calls and provides information.
Meets and greets visitors and/or directs visitors to appropriate person.
Uses independent judgment and discretion in the handling of emergency situations.
May oversee temporary or contract workers as needed.
May perform other duties as assigned.