City Clerk Administrator

City of Tucson • Cocoa, FL

1d • $43 - $64 • Onsite

About The Position

The City Clerk Administrator at the City of Tucson's City Clerk's Office supervises staff and ensures the efficient execution of department operations. This position coordinates financial processes, operational systems, technology solutions, customer service initiatives, and cross-departmental workflows to ensure alignment with organizational goals, the continuous improvement of department services, and adherence to local and state legislation. The position may be elevated to Deputy City Clerk on assignment pay. Work is performed under the supervision of the City Clerk. This position exercises supervision over division personnel.

Requirements

• Associate degree
• Five (5) years of relevant experience
• A valid and unrestricted driver’s license with two (2) years of licensed driving is required.
• Any combination of relevant education and experience may be substituted on a year-for-year basis.

Nice To Haves

• Master’s degree in Business Administration, Public Administration, or related field.
• IIMC Master Municipal Clerk Certification.
• AZ SOS Election Certification.
• Experience in reading, interpreting, and applying local, state, and federal laws, regulations, and procedures.
• Experience in project management, analytical, and organizational functions.
• Technological proficiency and comfort in using computer software, databases, and various other electronic systems and programs.
• Experience in interpersonal relations, communication, and leadership.
• Three years or more of supervisory experience.

Responsibilities

• Administers the daily operations of the City Clerk’s Office, aligning financial and operational practices with organizational goals and citywide policies, and assists with the duties of the City Clerk in their absence.
• Leads and maintains various departmental projects, especially related to election cycles; manages timelines, stakeholder communication, logistic coordination, and reporting from initiation through implementation.
• Manages assigned professional staff, including reviewing timecards, managing schedules, completing performance evaluations, facilitating access to resources and training, and organizing and coordinating departmental projects.
• Conducts quality assurance reviews of operational records, reports, and documentation for clarity, accuracy, and consistency, and assists staff with complex or escalated operational issues to ensure effective service delivery and resolution.
• Researches, interprets, and applies State Statutes and City Code to daily operations; ensures departmental activities comply with legal mandates, election laws, and evolving legislation while maintaining political neutrality.
• Reviews reports and tracks monthly budget forecasts.
• Reviews budget with divisional staff to ensure division-wide understanding regarding budget expenditures and improving efficiencies.
• Participates in procurement processes by evaluating services, products, and operational needs to recommending solutions that support cost-effective operations.
• Coordinates the collection and compilation of department-wide performance metrics and customer feedback from supervisors and divisions to inform leadership on overall departmental performance and identify opportunities for operational improvement.
• Prepares written materials, proofreads, responds to inquiries, attends public meetings, and communicates with the public, supervisors, other City personnel, and Ward offices regarding inquiries and constituent requests; coordinates meetings and prepares presentations as necessary.
• Assists with the coordination and administration of municipal elections, including assisting with voter registration, polling locations, and election day logistics.
• Performs all other duties and tasks as assigned.

Benefits

• The City of Tucson offers a generous benefits package for benefit-eligible positions.
• The comprehensive, flexible, and affordable coverage is designed to optimize health and well-being, security and future, and peace of mind.
• Benefits begin with medical, dental, vision, life, disability, and FSA coverage, surpassing your standard 401(k) program by offering a rich pension plan plus optional Roth and pretax deferred compensation savings.
• With your well-being in mind, our paid time off program provides new hires with 38 paid days off in the first year of employment, with time off increasing steadily in subsequent years.
• We offer twelve weeks of paid parental leave, paid tuition reimbursement, student loan repayment, off- and on-the-job training, and opportunities to forge connections with peers and the community through employee resource groups and paid volunteer hours.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: Associate degree
• Number of Employees: 501-1,000 employees