Chiropractic Office Manager

HealthSource Chiropractic•Fort Worth, TX

19d•$47,000 - $60,000

About The Position

We are seeking a driven, detail-obsessed, patient-centered Chiropractic Office Manager to lead daily admin operations in a fast-paced, growing chiropractic clinic. This is not an entry-level role. We are looking for someone who can own the administrative side of the practice, elevate the patient experience, and ensure everything is done right the first time. If you love patient care, thrive on structure, can confidently discuss finances, and enjoy leading a team to be better every day—this role is for you. At HealthSource Chiropractic, we don't just focus on chiropractic care—we prioritize the patient experience with a special emphasis on personalized care and well-being. We offer state of the art chiropractic treatments, personalized care plans, and holistic wellness services. When patients come to our clinic, they gain the power to reclaim their health and to get back to doing what they love– pain free. We offer comprehensive training and support to help our team succeed. To learn more about our exciting opportunity and then take the next step toward becoming a HealthSource team member today, simply contact us for more information. JOIN THE HEALTHSOURCE TEAM AND… Be a part of the ever-growing team focused on blending personalized and customized chiropractic and wellness care– in order to provide each patient with a unique treatment care plan! Access ongoing support and join a community of chiropractors, rehab specialists, billing specialist, and front desk specialists to enhance your skills and advance your career. Build a rewarding career with substantial earning potential Experience a practice environment that feels like home, with colleagues who feel like family. Spend your days in a professional, inviting clinic and foster meaningful connections with patients. Help patients achieve optimal health and wellness each day.

Requirements

Highly organized, detail-oriented, and systems-driven
Confident communicator who can talk money without hesitation
Comfortable leading, training, and holding team members accountable
Able to move fast without sacrificing accuracy
Proactive, dependable, and solutions-focused
Takes ownership and pride in running a tight, well-functioning office
Previous experience in a chiropractic or medical office management role
Strong background in patient care coordination and sales/closing
Working knowledge of PI, PIP, insurance billing, and patient statements
Experience with insurance verification (strong plus)
Ability to multitask and prioritize in a fast-paced environment
Proficiency with EMR systems and office software

Responsibilities

Serve as the right hand to the clinic owner, helping execute the vision of the practice and ensuring daily admin operations run efficiently and at a high standard.
Work directly with the lead Chiropractor to take the practice to the next level and support the clinical team
Deliver an exceptional patient experience from first call through ongoing care
Confidently handle financials, care plan presentations, and closing
Oversee billing processes, including PI, PIP, and patient statements
Ensure accurate insurance verification and benefits explanations (strong plus)
Manage, train, and develop team members to ensure they are fully trained, accountable, and continuously improving
Create, follow, and enforce systems, workflows, and procedures
Move quickly in a busy environment while maintaining precision and attention to detail
Monitor schedules, collections, and office flow to maximize efficiency
Act as the primary problem solver and administrative leader for the clinic
Annual conference travel once a year in a location across the US
Support and help execute internal and external marketing initiative s to drive patient growth and retention
Oversee internal marketing systems, including referrals, reactivations, and patient communication
Ensure the team consistently follows marketing workflows and scripts
Track basic marketing metrics such as new patients, referrals, and conversion rates
Coordinate marketing efforts with ownership and/or external vendors
Ensure brand consistency and professionalism across all patient-facing materials