Chief of Staff

Amentum•Washington, DC

2d•$120,000 - $150,000•Onsite

About The Position

AMENTUM is seeking an experienced Chief of Staff for the Program Manager (PM) and Deputy Program Manager (DPM). You are a proactive, forward-leaning leader who will be responsible for driving operational excellence and ensuring the seamless execution of the program's objectives. You possess exceptional judgment, the ability to operate autonomously, and the foresight to anticipate and resolve challenges before they arise. Situational telework may be available after 90-day probationary period, prior coordination / deconfliction with EA.

Requirements

Ability to professionally collaborate, interface and communicate with programmatic clients and leadership
Candidate must be forward leaning with the desire to complete tasking and anticipate what comes next and/or how to support in a most robust capacity
Attention to detail and the ability to conduct quality assurance/quality control on their work as well as others
Must enjoy solving/tackling problems, dealing with surprises, and be flexible in their ability to adapt to ever-changing requirements
Ability to prioritize deliverables and responsibilities to use time prudently
Strong knowledge of Microsoft Outlook, Word, PowerPoint, and Excel. Candidate may be asked to demonstrate skills prior to hiring
Experience authoring and editing Naval correspondence such as endorsements, memorandums, business letters, and award using the basic naval correspondence formatting
Exceptional communication skills required both written and verbal
Must have an Active Secret US Government Clearance. Note: US Citizenship is required to maintain an Active Secret Clearance
High School Diploma/GED
Minimum 7 years of experience to include 3 years with adequate & proven acumen managing people/tasks and basic-to-moderate knowledge in NAVSEA operations and submarine SONAR hardware/software, and interfaces.
Minimum 3 years of federal acquisition experience supporting DoW/Navy programs
Experience managing processes such as System Authorization Access Requests (SAAR forms) and managing serialized documents.
3+ years’ demonstrated expertise in military protocol and authoring and editing Naval correspondence
Demonstrated experience supporting NAVSEA and/or other Navy acquisition programs
Excellent written and oral communication skills and proficiency in MS Teams
Ability to travel up to 10% of time

Nice To Haves

Bachelor’s degree highly desired
Experience in on/off boarding staff and contractor support onto the program a plus (e.g., supporting badging, seating, asset management and tracking, building accesses, email, and system account creation, etc.)
Technical proficiency using Defense Travel System (DTS), Defense Information System for Security (DISS), Enterprise Data Warehouse (EDW), and SharePoint
Experience managing processes such as creating Visit Authorization Requests (VARs) and supporting/coordinating Transfer Into and Exit (TIE)

Responsibilities

Executive & Operational support: Serve as the primary gatekeeper for the PM and DPM, managing complex calendars, prioritizing engagements, and preparing leadership for all commitments.
Oversee and execute all administrative functions, ensuring office continuity and managing the flow of official correspondence and actions.
Identify, analyze, and resolve operational issues, communicating risks and recommendations directly to program leadership.
Strategic Initiatives & Process Improvements: Develop, implement, and maintain Standard Operating Procedures (SOPs) to optimize office efficiency and best practices.
Lead and participate in critical team initiatives, leveraging an extensive network to accomplish objectives swiftly and effectively.
Manage the complete lifecycle of personnel support, including the effective onboarding and offboarding of all staff and contractors by coordinating badging, seating, IT assets, and all required system accesses.
Systems & Administrative Management: Expertly manage and maintain essential program systems and platforms.
Handle all travel logistics via the Defense Travel System (DTS), including scheduling, authorizations, and expense reporting.
Prepare, edit, and manage all forms of Naval correspondence with meticulous attention to detail.
Supervise the day-to-day operations and workload of the Executive Assistant