Dionysus (2025)

Bespoke Private Service•San Francisco, CA

5d•$200,000 - $350,000•Hybrid

About The Position

A highly private, distinguished San Francisco family seeks an executive-level Chief of Staff to lead all estate and household operations with autonomy, innovation, and absolute discretion. This is not a traditional estate manager or assistant role; you will be the owner of all home and personal operations, seamlessly elevating the Principals lifestyle and overall household experience.

Requirements

Minimum 8 years in estate management, luxury hospitality, or high-profile private/family office operations
Proven systems builder: documented success creating and optimizing home/service protocols and managing multi-stakeholder environments
Action-oriented, high-ownership leader with independent problem-solving ability and relentless follow-through
Executive communication: exceptionally clear, proactive reporting and stakeholder management
Advanced technical fluency in digital/project management platforms, home automation, AV troubleshooting, and secure online credential management
Staff leadership: hands-on experience supervising and engaging multi-role domestic teams
Uncompromising discretion: strong privacy/family security track record, both digital and physical
Financial stewardship: expertise handling bill pay, vendor negotiation, expense optimization, and transparent reporting

Nice To Haves

Executive-level, principal-facing Chief of Staff or high-level Estate Manager with large private home/family office experience
Owners mindsetproactive, autonomous, and solution-driven
Mastery of operational, digital, and hospitality details; strong luxury service ethos
Unfailing positivity, emotional intelligence, and capacity to set the tone for a harmonious home
Ability to anticipate and deliver on even unspoken Principal and family preferences
Bachelors degree or equivalent experience
Extensive experience in fast-changing, high-demand private environments
Experience managing household aviation or complex asset portfolios

Responsibilities

Build, document, and own all household systems (Home Bible) from scratchprocess design, protocols, and SOPs
Serve as the single point of accountability for all operations; proactively manage, report, and solve for ambiguity
Strategically support the Principal and family in every detail: routines, hospitality, dietary needs, wardrobe, and pet care
Oversee staff management: recruitment, training, supervision, and positive team engagement (domestic, chef, contractors)
Manage household finances: bill payment, budget tracking, vendor negotiation, expense management, and reporting
Spearhead all administrative systems: medical and personal schedules, reminders, online account/utility management, and secure document handling (1Password proficiency a must)
Maintain rigorous privacy and confidentiality: manage PO/virtual boxes, pseudonyms, address confidentiality, digital/physical security, and vendor compliance
Plan, manage, and execute all household eventsguest lists, invitations, hospitality, security, and logistics for parties, dinners, poker nights, and large-scale hosting
Orchestrate extensive travel logistics: domestic/international booking, group travel planning, last-minute adjustments, points/rewards optimization, and legal/travel doc management
Own specialized operational projects: aviation coordination, legal/LLC/finance documentation, estate asset management