Chief of Staff - Ops & Special Projects (West Coast)

GrowthX AI•San Francisco, CA

1d•Remote

About The Position

At GrowthX, we’re building the modern growth engine for marketing teams. Since launching in 2024, we've grown from concept to eight-figure annual revenue. To date, we've raised a $12M Series A led by Madrona Venture Group and we partner with 60+ companies ranging from high-growth startups to industry leaders like Lovable, Webflow, Ramp, Superhuman, Strapi, Abnormal Security, and Augment Code. We’ve built something different: an operating system that unifies powerful AI workflows with forward-deployed experts to transform content into compounding organic growth. We’re building the growth infrastructure marketing teams wish they’d always had — the system that reliably turns context into strategy, strategy into execution, and execution into measurable growth. About the Role We’re looking for all star to serve as an operational extension of our CEO — someone who can turn ideas into motion, unblock critical initiatives, and drive impact across the company. This is not a passive support role. You’ll dive head-first into the most important, time-sensitive projects across Services, GTM, EPD (Engineering/Product/Design), and Ops , often where there’s no playbook yet. You’ll be part of the CEO’s Special Projects engine — building structure, momentum, and cross-functional alignment around the company’s most important initiatives. If you thrive on solving ambiguous problems, wearing multiple hats, and making things happen, this role is for you.

Requirements

A Swiss Army knife operator — adaptable, curious, and quick to learn new domains across EPD, Services, GTM, and Ops .
Exceptionally resourceful : you find answers, people, and paths forward even with limited information.
Proactive and fast-moving : you see around corners and act before asked.
Great writer and communicator — crisp, clear, and confident.
AI-first instinct : you naturally default to using AI to accelerate work — from research and analysis to drafting, decision-support, and building internal leverage.
Highly organized with excellent judgment — you know what’s worth the CEO’s time (and what isn’t).
Comfortable working directly with executives and influencing without authority.
Able to thrive in an ambiguous, high-growth environment .
2–4+ years of experience in a high-performance, cross-functional environment (e.g., consulting, VC/PE, startup early hire, Chief of Staff).
Proven track record of owning complex projects end-to-end .
Strong analytical and business acumen; comfortable with data and AI.
Power user of AI tools
Application videos Due to the volume of applicants we expect for this role, we require all candidates to submit two videos to be considered. Project Video (≤ 5 minutes) Walk us through the most impactful project you’ve led to date. It can be from any stage of your career — a product launch, process overhaul, client turnaround, internal initiative, etc. Focus on your specific role in driving impact. Teach-Me Video (≤ 4 minutes) Teach us something we don’t know — it can be about anything you’re curious or passionate about.
Applicants must have legal authorization to work in the country of residence. We are not able to provide employment visa sponsorship at this time.

Nice To Haves

experience in SaaS, AI, or growth-stage startups.

Responsibilities

Partner directly with the CEO to scope, plan, and execute special projects that span all teams (e.g., strategic partnerships, fundraising prep, new product launches, org design, major operational rollouts).
Unblock the CEO by proactively managing follow-ups, coordinating stakeholders, and translating high-level goals into clear execution plans.
Act as a connector across leadership, operations, finance, product, and client-facing teams — ensuring initiatives move forward without bottlenecks.
Build structure where there is none: design processes, dashboards, and documentation that create leverage for the CEO and executive team.
Own executive deliverables: prepare memos, decks, and investor updates; manage strategic calendars and offsites.
Step into operational gaps as needed — project manage, model, analyze, or negotiate — to keep momentum high.
Track company-level priorities and ensure accountability across teams.

Benefits

Fully Remote Work Work from anywhere—your productivity, your space! We do require an overlap with 8am to 12pm PT
We help set up your work environment to enable your best work.
Minimal meetings and async communication for deep focus
Ample Time Off Enablement for you to recognize your countries holidays
We encourage you to take the time you need to recharge!
Professional Growth We’re an AI forward culture and work environment - Learn all things AI!
Access to training, workshops & mentorship programs
Support for external conferences & industry events
Collaborative Culture Open communication & feedback-driven environment.
Clear, concise communication is key to our success.