Chief of Staff III

Oklahoma State Government•Oklahoma City, OK

27d

About The Position

The Chief of Staff is a high-level executive who serves as a key advisor to the Executive Director of an agency, commission, or board. They are responsible for managing the day-to-day operations of the organization, overseeing strategic initiatives, and ensuring effective communication and collaboration across different departments. The Chief of Staff also plays a crucial role in decision-making, policy development, and implementation, and acts as a liaison between the executive team and other stakeholders. This is a leadership level position where the incumbent serves as the Ch ief of Staff of an agency, commission, or board that provides services or performs work that is large in size and scope. This position will provide wide-ranging support on the agency and its operations to the Executive Director. This includes reporting on the agency status to include agency programs and operations, participating in projects and agency initiatives, and other responsibilities and tasks as directed by the Executive Director.

Requirements

Knowledge of the principles and practices of administration
Knowledge of the principles and practices of management and supervision
Knowledge of support operations and methods
Knowledge of project management processes
Knowledge of federal and state laws and program rules, guidelines, and processes governing agency programs and operations
Knowledge of the legislative, financial, and administrative processes.
Skill in developing and maintaining effective working relationships
Skill in effectively communicating, both orally and in writing, information about the agency’s services and programs to a variety of audiences
Skill in collaborating with internal and external partners and stakeholders.
Ability to interpret, analyze and resolve highly complex and technical information
Ability to organize and manage several projects and initiatives simultaneously
Ability to analyze complex situations and make the appropriate decisions or recommendations
Ability to drive the success of the organization.
Bachelor’s degree plus six (6) years of relevant professional experience, including three (3) years in an administrative capacity.
NOTE: No substitution will be allowed for the required three (3) years of administrative capacity.

Responsibilities

Advises the Executive Director on the day-to-day operations of the agency including current problems, issues, or other important concerns.
Participates in the agency legislative, administrative, and fiscal functions of the agency requiring knowledge and understanding of the processes.
Responds to inquiries referred to the Executive Director’s office concerning issues related to various programs administered by the agency by gathering and analyzing pertinent data, interviewing individuals, consulting with executive leadership and program staff .
Directs, coordinates, or participates in special assignments and projects
Directs or assists in the planning, developing, and implementing policies, practices, and procedures for agency programs and functions to ensure consistent application agency-wide
Directs or participates in agency projects, studies of needs, and other similar agency initiatives to determine the agency’s short- and long- term goals, quality of agency programs or delivered services by gathering, reviewing, and analyzing data, consulting with program administrators, agency partners and stakeholders, and other appropriate entities.
Promotes the integration of the programs and services of the agency
Reviews existing and proposed policies and legislation to determine effective and efficient implementation.
Serves as a member of the executive team for the agency
Represents the director in any forum deemed appropriate