Chief of Staff CIO and IT PMO

Proofpoint•Sunnyvale, CA

10d•Hybrid

About The Position

We are seeking a strategic, execution-focused leader to join our team as Chief of Staff to the CIO and IT PMO. This role will be instrumental in driving enterprise-level planning, governance, and delivery across our cybersecurity and IT portfolio. The ideal candidate will bring deep experience in program management, digital transformation, and cross-functional leadership, with a strong understanding of cybersecurity operations and organizational agility.

Requirements

10+ years of experience in IT program management, IT Operations/Chief of Staff, cybersecurity, or enterprise operations.
Proven track record of leading PMOs in complex, high-growth environments.
Strong understanding of cybersecurity frameworks, enterprise automation, and digital transformation
Exceptional communication, leadership, and stakeholder management skills
Bachelor’s degree required; master’s degree preferred

Nice To Haves

Experience with vendor governance, contract negotiation, and budget optimization

Responsibilities

Act as a strategic advisor and thought partner to the CIO and IT leadership
Lead and manage business operations including leadership meetings, all-hands, and planning cycles
Drive cross-functional initiatives and ensure timely execution of key priorities
Enable clarity and focus across leadership through strategic guidance and alignment
Manage communications and change management across the organization
Partner with the Executive Assistant to the CIO to support organizational health efforts: including culture, inclusion, and team effectiveness
Champion automation, AI adoption, and operational excellence across the CIO organization
Oversee the centralized Program Management Office (PMO) within the Office of the CIO
Manage a diverse portfolio including Applications, Infrastructure, Information Security and Strategic cross functional Projects
Define and implement a mature PMO strategy that scales with organizational needs
Collaborate with the CISO and cybersecurity teams to embed security enablement and resilience in all programs
Support risk mitigation, resource optimization, and strategic alignment across IT and security initiatives
Lead budget alignment and execution for IT programs
Partner with Finance and procurement planning on managing overall IT budget including reviewing of invoices and
Drive workforce development and external learning initiatives
Provide performance tracking and reporting to executive stakeholders
Lead and coordinate efforts with IT peer leaders to ensure SOX and audit compliance in conjunction with internal and external auditors.