Chief of Property Management

St Vincent De Paul Cares•St. Petersburg, FL

About The Position

The Chief of Property Management leads all aspects of Vincentian Properties and business practices related to the leasing and management of a portfolio of commercial, and affordable housing multi-family and single-family housing. The Chief of Property Management will effectively execute strategic initiatives to establish and maintain property management policies and practices to ensure accurate and reliable processes necessary for business operations.

Requirements

Able to speak, write and understand English.
Possess basic computer skills.
Must be sensitive to and respect cultural diversity amongst clients, staff, and volunteers and able to work with diverse racial, ethnic, and economic groups.
Flexible work schedule including evenings, nights, weekends, and holidays.
Ability to set appropriate limits, work under deadlines and multi-task.
Ability to organize, prioritize, self-motivate, and deliver results.
Excellent communication and listening skills.
Possess strong work ethics.
Successfully pass Law Enforcement background screening
Valid Florida driver’s license if driving an agency vehicle or a personal vehicle for company business.
Must have reliable transportation.
Participates in Agency Performance Quality Improvement (PQI) program and Accreditation/ Reaccreditation process.
Mission driven attitude supplemented with integrity and passion.
Adherence to the highest ethical standards, personally and professionally
A high level of openness and willingness to receive feedback/suggestions from superiors and others, and to learn new skills to improve job performance.
Evidence of deep alignment with the St. Vincent de Paul CARES Mission and Values.
In-depth understanding of Florida real estate regulations, including licensing requirements for property management and compliance.
Be familiar with Florida Housing’s eNews and subscribe to the Asset Management listserv.
Must be able to handle multiple priorities, accept and respond to direction and guidance, and detail oriented.
Knowledge of basic clerical tasks and responsibilities
Ability to accurately file alphabetically and numerically
Extensive knowledge of property management software, such as Buildium
Expertise in accounting software such as SAGE, along with the Microsoft suite of products including Teams, Excel, Word, PowerPoint and document management software.
Strong organizational, time management, and data management skills
Proven ability to work effectively both individually and as part of a team.
Ability to multi-task and solve problems under pressure.
Ability to construct written correspondence with co-workers, vendors, etc. via e-mail, memos, or forms.
Possess a Florida Real Estate Broker’s License
Bachelor’s degree, preferably in Business Management or applicable areas of study.
At least 4 years working in Property Management, including affordable housing or similar positions.
Have a professional qualification in housing management such as Certified Property Manager (CPM), Real Property Administrator (RPA), or similar credentials.
Experience in lieu of education requirements on a case-by-case basis.

Responsibilities

Develop and implement property management strategies to optimize occupancy, rental revenue, and resident retention.
Oversee all property operations: maintenance, capital improvements, leasing, financial reporting, rent collection, unit turnover, and lease enforcement.
Supervise and direct Leasing staff to ensure timely application processing in accordance with funder requirements and laws.
Direct maintenance operations to ensure properties are sufficiently maintained to meet funder, insurance requirements and internal standards set forth by the Board of Directors.
Ensure compliance with federal, state, and local housing regulations, including FL broker licensing, HUD, LIHTC, PBV, HOME, REAC, MOR, and Fair Housing standards.
Ensure inspections, audits, and recertification processes related to HUD and LIHTC compliance are completed and met as needed.
Oversee purchasing and vendor needs for all properties.
Develop property operations and maintenance budgets with the CFO.
Maintain property budget performance in concert with the CFO.
Coordinate and oversee subcontracts to ensure fiscally responsible property operations.
Ensure funder required documents for property performance are distributed.
Oversee business operations to ensure seamless performance and standardized methodologies
Ensure cross organizational communications are utilized concerning client/tenant needs.
Coordinate with Project Management staff during construction and renovation projects.
Ensure department adheres to all PII regulations and protects tenants’ privacy rights as required by law.
Participate in the agency’s Emergency Operations Center processes.
Ensure properties are prepared for Emergency operations and have the necessary supplies to operate in accordance with the funder requirements.