Chief Finance Officer

Community Action Planning Council of Jefferson County•Watertown, NY

1d•$71,000 - $74,000

About The Position

The Chief Financial Officer plans, directs, and coordinates all financial activities of the agency, including preparation of current financial reports. The Chief Finance Officer is responsible to work with the agency auditors; the Audit Finance Committee of the Board, the Policy Council, and agency directors and staff to implement and manage fiscal services to include accounts payable, payroll, accounts receivable, agency and program audits, and financial reporting.

Responsibilities

Research, develop, and update fiscal policies and procedures necessary to the management of financial resources within federal, state, local and agency regulations and guidelines.
Manage the administration and implementation of approved agency fiscal policies and procedures.
Provide technical assistance to staff on the development and implementation of program budgets.
Develop the Financial Statement including Balance Sheet, Accounts Payable, Accounts Receivable and Credit Card reports for the Board's review on a monthly basis; develop Head Start Financial Statement for Policy Council's review on a monthly basis.
Establish an annual year-end close out and agency-wide audit that complies with funding requirements as well as the required audits of federal, state and local entities.
Coordinate audit report meetings with the Chief Executive Officer, Board of Directors, and funding sources as appropriate, and prepare audit exit conferences as required.
Assure proper and timely filing of agency tax (990) and non-profit status (Charities Registration) forms.
Process month-end close, balance operating accounts and provide end of month GMS reports to the Chief Executive Officer and Program Directors; provide interim reports as requested.
Manage daily cash flow needs of the agency; monitor agency cash accounts; reconcile bank statements; submit reconciliations to Chief Executive Officer for review and approval.
Approves all journal entries, accounts payable and payroll transactions prior to posting to General Ledger.
Review General Ledger and make corrections as necessary; submit GL review forms to Chief Executive Officer for review and approval.
Manage the negotiation, request for proposals and utilization of agency insurance policies to include Liability, Disability, Worker's Compensation, Directors and Officers, Cyber and any other insurance needed for the protection of the agency.
Complete and submit quarterly and annual financial and personnel reports to include but not limited to 941, multiple site, NYS45, 1099s and W2s.
Complete and file Workers' Compensation forms necessitated by receipt of employee accident report.
Initiate draw-downs for Head Start through Payment Management System; prepare PMS reports and Head Start reports as required.
Prepare internal journal entries as well as reports required by funding sources, including but not limited to Center Child and Adult Care Food Program, Weatherization Assistance Program, Emergency Food and Shelter Program and Community Services Block Grant.
Enter receivables and cash receipts into GMS.
Prepare cash/check deposits.
Monitor timely payments of agency invoices, bills, and contracts.
Work with Agency Consultants on the preparation and submission of the agency's Indirect Cost proposal.
Responsible for performing daily back-up of GMS system in the absence of the Payroll Clerk/Accounts Payable Clerk.
Responsible for completion of bi-weekly payroll or accounts payable in the absence of the Accounts Payable Clerk or Payroll Clerk.