Finance Officer

Whitehall Township•Hokendauqua, PA

6d•$90,000•Onsite

About The Position

GENERAL PURPOSE Performs a variety of complex supervisory, professional, administrative, and technical accounting and finance functions in maintaining the fiscal records and systems of the Township. SUPERVISION RECEIVED Works under the direct supervision of the Deputy Mayor. SUPERVISION EXERCISED Exercises supervision over accounts payable clerk. ESSENTIAL DUTIES AND RESPONSIBILITIES Manages and supervises assigned operations to achieve goals within available resources; plans and organizes workloads and staff assignments; trains assigned staff; reviews progress and directs changes as needed. Provides leadership and direction in the development of short- and long-range plans; gathers, interprets, and prepares data for studies, reports, and recommendations; coordinates department activities with other departments and agencies as needed. Tyler Incode System: Maintains Township fiscal, budgetary, and purchasing data on the financial software with some manual backup; develops necessary worksheets to track financial data. Administers Tyler Software by assigning and maintaining appropriate permissions for Township employees Accounts Payable: Supervises the review of vendor invoices against authorization and the allocation of costs and the issuance of checks, as appropriate. Upload POSPAY files to Township financial institute. Accounts Receivable: Processes all invoicing for monies due, prepares associated reports and tracks activity. This also includes both Escrow and Developer Escrow reimbursable along with invoicing for replenishment. Receipts: Recordpost all receipts from the tax office using the cashiering software and bank ACH file and investments. Fixed Assets: Record all activity and reports for GASB34. General Ledger: Posting and reconciliation of general ledger accounts. Inputs annual budgets and recapitulates data at year end; projects revenues and expenditures; performs analyses; negotiates fund transfers in approved budgets and recommends action. Maintains ledgers and subsidiary worksheets; records receipts and expenses by appropriate budget category; develops monthly and annual trail balance and related reports. Preparation and annual close of Township books. Work closely with Auditor for the Township's annual audit. Issues written and oral instructions; assign duties and examines work for exactness, neatness, and conformance to policies and procedures. Performs or assists subordinates in performing duties; adjusts errors and complaints. Performs related work as may be required.

Requirements

Graduation from an accredited four-year college or university with a degree in accounting.
One year of professional experience in financial management; or
An equivalent combination of acceptable education and experience.
Knowledge of governmental accounting and financial management principles and practices; knowledge of internal control procedures and management information systems; considerable knowledge of office automation and computerized financial applications; knowledge of public finance and fiscal planning; knowledge of payroll, accounts payable and accounts receivable functions; working knowledge of budgetary, accounting and reporting systems, GAAFR, GAAP and GASB.
Ability to operate of listed tools and equipment.
Ability to prepare and analyze complex financial reports; ability to maintain efficient and effective financial systems and procedures.
Ability to effectively supervise staff.
Ability to establish and maintain effective working relationships with employees, township officials.
Ability to communicate effectively, orally and in writing with Bureau Chiefs and Township Administration, Officials, Developers and the General Public
Ability to maintain confidentiality in all work-related situation.
MUST LIVE WITHIN 15 MILES OF WHITEHALL TOWNSHIP, PA 18052 (LEHIGH COUNTY)

Responsibilities

Manages and supervises assigned operations to achieve goals within available resources; plans and organizes workloads and staff assignments; trains assigned staff; reviews progress and directs changes as needed.
Provides leadership and direction in the development of short- and long-range plans; gathers, interprets, and prepares data for studies, reports, and recommendations; coordinates department activities with other departments and agencies as needed.
Maintains Township fiscal, budgetary, and purchasing data on the financial software with some manual backup; develops necessary worksheets to track financial data.
Administers Tyler Software by assigning and maintaining appropriate permissions for Township employees
Supervises the review of vendor invoices against authorization and the allocation of costs and the issuance of checks, as appropriate.
Upload POSPAY files to Township financial institute.
Processes all invoicing for monies due, prepares associated reports and tracks activity.
Recordpost all receipts from the tax office using the cashiering software and bank ACH file and investments.
Record all activity and reports for GASB34.
Posting and reconciliation of general ledger accounts.
Inputs annual budgets and recapitulates data at year end; projects revenues and expenditures; performs analyses; negotiates fund transfers in approved budgets and recommends action.
Maintains ledgers and subsidiary worksheets; records receipts and expenses by appropriate budget category; develops monthly and annual trail balance and related reports.
Preparation and annual close of Township books.
Work closely with Auditor for the Township's annual audit.
Issues written and oral instructions; assign duties and examines work for exactness, neatness, and conformance to policies and procedures.
Performs or assists subordinates in performing duties; adjusts errors and complaints.
Performs related work as may be required.