Chapter Relations Associate (Temp) (Remote)

CAIA Association•Massachusetts, MA

16d•Remote

About The Position

The CAIA Association supports Chapters located in financial centers around the world that are dedicated to organizing hundreds of educational and networking events for the local CAIA community and raising awareness of the CAIA brand. Our Chapters help Members expand their networks and stay informed on evolving trends within the alternative investment industry. The Chapter Relations Temp will play a key role in supporting the strategic objectives of the Chapter Relations team by assisting with the planning, coordination, and execution of events across the Americas region. This temporary position ensures seamless continuity of Chapter operations during a maternity leave period. The role will collaborate closely with internal teams, Chapter Executives, and external partners to deliver high-quality programming that aligns with CAIA’s mission and brand standards. This position reports to the Associate Director of Chapter Relations.

Requirements

Approaches projects in a collaborative, focused, curious way
Self-starter who can work well within a team but also drive projects forward independently when needed
Strong written and verbal communication skills
Able to prioritize and multitask effectively
Demonstrates initiative and adaptability
Familiarity with finance preferred
Interest in gaining hands-on work experience in fast-paced global finance organization
Availability to work 40 hours per week
Proficient in Microsoft Office applications
This is an entry level position

Nice To Haves

Knowledge of Canva, preferred

Responsibilities

Manage CAIA Chapter email inboxes daily.
Prepare, ship, and track materials for various CAIA events, as necessary.
Provide support in proofreading and editing materials as needed.
Manage our team Cognito forms for event creation and sponsorship invoicing.
Provide support creating event invitation graphics, registration pages and LinkedIn graphics.
Support efforts to launch new Chapters, as necessary.
Provide support on additional administrative tasks as needed, such as updating event lists, helping to pull registration lists for events, exclusion lists for event invitation reminders, budget spreadsheets, update the email and communications calendar, and maintain historical records of event graphics.
Provide support maintaining the Chapter Relations SharePoint page, making sure documents are up to date and organized.
Manage Chapter event sponsorship invoicing by creating invoices, sending the invoices to sponsors, and helping with payments as needed.
Provide support to Chapters requiring reimbursement for out-of-pocket expenses.
Provide support reviewing event contracts and making payments to venues.
Participate in CAIA staff meetings and conference calls with Chapter volunteers.
Collaborate with other departments within CAIA Association, including Marketing, Content, and Candidate and Member Relations.