Certified Payroll & Subcontract Specialist

Sealaska/Woocheen Family of Businesses

13d

About The Position

The Certified Payroll & Subcontract Administration Specialist is responsible for preparing and submitting certified payroll for all company projects, managing subcontractor certified payroll compliance through LCP Tracker, and administering all labor compliance documentation. This role also prepares and issues subcontract agreements from information provided by Project Managers and completes all required DIR filings. Construction experience, prevailing wage knowledge, and attention to detail are mandatory.

Requirements

Minimum 3 years of construction industry experience focused on certified payroll, labor compliance, subcontract administration, or related functions.
Strong working knowledge of Davis-Bacon, California DIR prevailing wage, apprenticeship requirements, and public-works compliance.
Hands-on experience with LCP Tracker (or similar compliance systems).
Ability to review subcontractor CPRs and identify deficiencies.
Strong organizational skills and high attention to detail.
Clear, professional, and direct communication.
Experience with Vista, Sage 300 CRE, or similar construction ERP systems.
Experience generating subcontract agreements.
Experience working on PLA or agency-funded projects.
Accuracy and thoroughness in compliance documentation.
Strong follow-up and accountability.
Ability to work independently and manage multiple deadlines.
Professional communication with subcontractors, PMs, and general contractors.

Responsibilities

Prepare and submit certified payroll reports (CPRs) for all projects in compliance with Davis-Bacon, California DIR, local agency, and PLA requirements, using LCP Tracker for all project submissions.
Ensure accurate worker classifications, prevailing wage rates, fringe benefits, shift differentials, travel pay, and job coding.
Submit weekly Statements of Compliance, apprenticeship documentation, and required fringe reports through LCP Tracker where applicable.
Track corrections, resubmissions, and compliance issues until fully resolved, ensuring all updates are reflected in the system.
Collect subcontractor CPRs through LCP Tracker for all active projects.
Review subcontractor CPRs for correct classifications, wage determinations, apprentice ratios, fringe reporting, and overall compliance.
Follow up with subcontractors on any missing, late, or incorrect CPR submissions.
Maintain compliance logs, documentation trails, and support files for audits.
Communicate noncompliance issues immediately to Project Managers and Operations.
Serve as the primary administrator for LCP Tracker for all projects.
Set up new projects, wage determinations, reporting rules, and subcontractor tiers.
Onboard and train subcontractors in the system to ensure accurate CPR submission.
Monitor daily dashboards and alerts to maintain full compliance.
Generate required reports for audits, general contractors, and internal reviews.
Maintain thorough and organized electronic compliance records.
Complete and submit DIR Form 140 (Contract Award Information) for all required public works projects.
Complete and submit DIR Form 142 (Notice of Completion / Contract Information Update) as applicable.
Maintain documentation for compliance and audit readiness.
Draft subcontract agreements using scopes, schedules, and requirements supplied by Project Managers.
Incorporate flow-down provisions, prevailing wage requirements, insurance specifications, and project-specific documentation.
Track subcontract execution, certificates of insurance (COIs), and all compliance attachments.
Maintain organized subcontract files and ensure complete documentation from award through close-out.
Maintain an audit-ready filing system for all CPRs, subcontractor compliance documents, DIR forms, and subcontract agreements.
Provide weekly status reporting to management regarding certified payroll, subcontract compliance, and outstanding issues.
Assist PMs and Operations with interpretation of prevailing wage laws, subcontract requirements, and labor compliance obligations.