Certified Payroll Specialist

Allegion

5d•Remote

About The Position

Creating Peace of Mind by Pioneering Safety and Security At Allegion, we help keep the people you know and love safe and secure where they live, work and visit. With more than 30 brands, 12,000+ employees globally and products sold in 130 countries, we specialize in security around the doorway and beyond. Additionally, in 2024 we were awarded the Gallup Exceptional Workplace Award, which recognizes the most engaged workplace cultures in the world. Certified Payroll Specialist -Remote Indiana At Allegion, we recognize that great talent and breakthrough ideas can come from anywhere. That’s why this position offers a flexible remote work arrangement, with occasional on-site visits as needed based on the role. Whether you’re working remotely or collaborating in person, we’re committed to providing the tools, support, and dynamic environment you need to succeed. At Allegion, your career thrives where innovation meets flexibility, empowering you to achieve your goals while maintaining a healthy work-life balance. While this is the current structure and we currently have no plans to change, we reserve the right to make changes to the remote schedule as needed at the Company’s discretion. Qualified candidates must be legally authorized to be employed in the United States. The company does not intend to provide sponsorship for employment visa status (e.g., H-1B, TN, etc.) for this employment position. Job Summary: The Certified Payroll Specialist plays a vital role in our organization by execution and maintenance of certified payroll operations. This position will be responsible for supporting business applications, coordinating with internal and external stakeholders, and ensuring accurate and timely certified payroll reporting. The specialist will perform day-to-day operations, including administration, communication, report generation, and issue resolution. This role requires a detail-oriented professional who can effectively troubleshoot problems, provide prompt support for urgent matters, and maintain compliance with relevant regulations. The ideal candidate will possess strong organizational skills, excel in communication, and demonstrate proficiency in certified payroll processes and related software applications.

Requirements

High school diploma required.
Experienced payroll professional with 2+ years of payroll administration
Must be able to follow direction and complete routine work independently
Must have effective critical thinking skills.
Ability to collaborate, consult and partner with all levels and work well in a team environment
Excellent interpersonal communications (verbal and written)
Ability to multi-task, act with a sense of urgency and produce results.

Nice To Haves

Workday and Kronos experience preferred
Experience with Microsoft Suite preferred.

Responsibilities

Actively support and ensure compliance of union reporting and timely payments and reporting to meet stringent deadlines and reporting requirements.
Actively support and ensure compliance of organizational policy, procedures, and objectives while ensuring legal compliance in the completion of all reporting requirements to include all federal state and local laws regarding Davis Bacon/Prevailing wage certified payroll requirements and reporting.
Review, tracking and submitting certified payroll, supporting documents, insurance documents, share with certified payroll team members the direction and project status for preparation and finalization of certified payroll reporting a supporting documentation.
SME to support certified payroll regarding business processes.
Reviews and verifies payroll records, benefit statements, employer training contributions, DAS forms, notice to employee deduction forms, fringe benefits statements, and other pertinent paperwork to determine compliance with applicable rules and regulations.
Monitor and manage email inbox through timely completion of gathering information, certified payroll reporting or documentation requests
Work closely with field team to create and maintain healthy relationships while establishing and reviewing the prevailing wage determinations and fringe metrics.
Provide high level of customer service and ensure positive customer interactions.
Prepare or assist in the preparation and distribution of various payroll reports to customers
Responsible for the process of any OCIP, CCIP, TCIP monthly reporting, adjustments, continuous maintenance, and audits required by client per executed contracts.
Reporting to agencies verification of contract values and hours worked, relative to the specifics of contract OCIP, CCIP, TCIP language.
Coordinate and partner with Branch locations to ensure the proper administration of certified payroll reporting requirements through maintenance of data collection.
Potential information to include employee timekeeping, service job information, job related details and other customer requested information.
Issue requests via phone and email for missing and revised documentation and corresponds with the applicable contractor's staff to ensure compliance.
Evaluate all internal processes related to state and federal public works projects to determine whether information accurately flows from project setup through business operations to allow the timely creation of employee paychecks and certified payroll reports and supporting documentation.
Compile payroll data for field employees and reconcile errors to maintain payroll records.
Identify and resolve internal discrepancies on certified payroll reports to prepare restitution file for processing.
Data entry into LCP Tracker, and other state or county compliance monitoring software to review and approve certified payroll and payroll documents.
Respond to periodic audits conducted on adherence to, and accuracy of, public works compliance processes in place.
Remedy gaps or inaccuracies in processes identified in audits

Benefits

Health, dental and vision insurance coverage, helping you “be safe, be healthy”
Competitive Paid Time Off
A commitment to your future with a 401K plan, which currently offers a 6% company match and no vesting period
Health Savings Accounts – Tax-advantaged savings account used for healthcare expenses
Flexible Spending Accounts – Tax-advantaged spending accounts for healthcare and/or dependent daycare expenses
Disability Insurance –Short-Term and Long-Term coverage, paid for by Allegion, provides income replacement for illness or injury
Life Insurance – Term life coverage with the option to purchase supplemental coverage
Tuition Reimbursement
Voluntary Wellness Program – Simply complete wellness activities and earn rewards
Employee Discounts through Perks at Work
Community involvement and opportunities to give back so you can “serve others, not yourself”
Opportunities to leverage your unique strengths through CliftonStrengths assessment & coaching