Certified Paralegal

Ohio Department of Administrative Services•Columbus, OH

10d

About The Position

Under the direct supervision of the Deputy Director of Business Services, the Paralegal supports the Business Services Division by conducting legal reviews and research related to complex business filings. This position applies specialized knowledge of the Ohio Revised Code, agency policies, and legal procedures to assess the statutory compliance of documents submitted for filing with the Secretary of State. Responsibilities include processing and evaluating a range of legal filings such as mergers, dissolutions, trademarks, and business trusts, and determining their eligibility for acceptance. The Paralegal communicates statutory and procedural requirements to the general public, attorneys, and business representatives, and provides guidance to internal staff on document standards. This role also supports the Business Services Legal Counsel, manages direct customer interactions, and assists with document processing tasks, including the issuance of Certificates of Good Standing and the preparation of related correspondence. The position requires the use of internal document management systems and collaboration with other team members to ensure accuracy, efficiency, and compliance in all business filing operations.

Requirements

Paralegal Certification
24 mos. exp. as a paid legal assistant or paralegal.
4 yrs. exp. in the public or private sector with experience in processing &/or preparation of business and corporate filings as filed with the Secretary of State.
Equivalent of minimum class qualifications for employment noted above.
Knowledge of Public Relations Principles
Knowledge of Secretary of State Business Services Policies & Procedures
Knowledge of Relevant Legal Framework
Skill in Standard Office Equipment Operation
Skill in Microsoft Office Suite
Ability to Analyze and Make Judgments
Ability to Perform Basic Mathematical Calculations
Ability to Conduct Legal and Procedural Research
Ability to Organize and Classify Information
Ability to Handle Sensitive Interactions Professionally
Personal computing; Microsoft Office 365 – Word, Excel, PowerPoint, Outlook; collaborative technology like Teams, SharePoint.

Responsibilities

Conducts legal research using the Ohio Revised Code, Secretary of State policies and procedures, and other reference materials to determine the legality and acceptability of submitted business filings.
Performs detailed legal review of complex documents, including mergers, consolidations, dissolutions, business trusts, and intellectual property filings (e.g., trademarks, service marks).
Interprets and applies relevant statutes and agency regulations to assess document compliance and determine acceptance or rejection.
Processes and evaluates all levels of business filings submitted to the Secretary of State for statutory and procedural compliance.
Determines document acceptability based on legal criteria and prepares correspondence to communicate filing status or request additional information.
Creates batches for daily processing and completes related batch control and balancing functions.
Informs and educates the general public, legal professionals, and business owners about filing requirements and statutory obligations.
Provides direct customer service by responding to inquiries, offering filing guidance, and resolving complex issues related to document submissions.
Assists in the Customer Service telephone area and delivers support in high-volume customer contact settings.
Offers guidance and support to other Paralegals, Legal Assistants, and Customer Service Assistants to ensure consistent application of legal standards.
Collaborates with Business Services Legal Counsel as needed for legal interpretation and case-specific advice.
Performs operational support tasks using document management systems and ensures accuracy of entered data.
Issues official documentation, including Certificates of Good Standing, pre-clearances, and summons.
Prepares formal correspondence in response to customer inquiries regarding the status or correction of filings.
Performs other administrative and legal support duties as assigned to support the efficient operation of the Business Services Division.