Center Assistant I
About The Position
Incumbent provides a full range of clerical support for the center manager, staff and program. Provides assistance with basic office management and information management for the department. Organizes and maintains effective workflow in office. Organizes and maintains current and accurate confidential files and records. Prepares and distributes meeting minutes for the center staff meetings and other meetings. Answers the telephone and directs calls to the appropriate person, and handles calls if the Center Manager is not available. Ensures that adequate office supplies are maintained. Prepares requisitions for the purchase of supplies, materials and other items needed to support the provision of quality services at the center. Originates routine correspondence. Maintains a binder with a copy of external written correspondence and ensure timely distribution. Reviews Time Sheets and ensure accuracy. Maintains confidentiality of all information in relation to program operation, enrolled children, families, and personnel. Assists with maintaining files and records. Assists in standard office procedures including scheduling appointments, processing mail, answering phones, and ordering supplies. Assists with placement of subs and aids to the classroom to ensure ratios are maintained. Works with management to improve services provided. Collections of monthly In-Kind. Performs other duties as assigned.
Requirements
- High school diploma or GED or a combination of education/experience.
- One to three years of experience (Level 2).
- Contact with others on routine matters (furnish or obtain information) within own department, and with other departments, customers, vendors, or the public.
- Normal mental, visual, and physical attention are required.
- Light mental concentration on repetitive operations is required.
- Regularly lift and/or move up to ten (10) pounds and frequently lift and/or move up to twenty five (25) pounds
Responsibilities
- Provides clerical support for center manager, staff, and program.
- Assists with office and information management.
- Organizes and maintains office workflow, files, and records.
- Prepares and distributes meeting minutes.
- Answers and directs phone calls.
- Maintains office supplies and prepares requisitions.
- Originates routine correspondence and maintains a correspondence binder.
- Reviews time sheets for accuracy.
- Maintains confidentiality.
- Assists with standard office procedures.
- Assists with placement of substitutes and aids.
- Works with management to improve services.
- Collects monthly In-Kind.
- Performs other duties as assigned.
Benefits
- Medical/Dental/Vision Insurance
- Life Insurance (50,000)
- Voluntary Short-Term and Long-Term Disability
- FSA – Flexible Spending Accounts
- Employee Assistance Program
- Generous Paid Time Off (Sick, Personal, and Holidays)
- 401(k) Plan
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
