CEI Assistant Contract Support Specialist

GHD • Doral, FL

9d

About The Position

Bring your curiosity and determination to make a positive impact on the future of transport, and we’ll help you go all the way. Join our team of globally connected specialists to help solve complex transport challenges and experience groundbreaking projects from idea to delivery, and beyond. Who are we looking for? ADA Engineering, a GHD company, is currently looking for a CEI Assistant Contract Support Specialist to join their Florida based team! In this role, you will work closely with experienced construction managers and contribute to initiatives that enhance transportation and public safety across the State. These projects include roadway, drainage, and traffic signal improvements. You will provide comprehensive administrative support to keep projects running smoothly. From managing daily office tasks and maintaining precise document control to ensuring work orders are accurate and fees are verified, your organizational skills will be essential. You’ll confirm funding availability for project execution, assist with processing payment requisitions, and prepare weekly reports that keep supervisors informed. Leveraging tools such as INFORMS and Public Works Systems, you’ll help streamline workflows and maintain data integrity, ensuring every project meets its goals efficiently and effectively. This role provides you with the opportunity to work on meaningful infrastructure projects that serve your local community while having access to GHD's global technical expertise and resources! Working with an energetic and high performing team, this position offers a variety of work and will see you involved in:

Requirements

• Proficiency utilizing Microsoft 365 is required
• Willing and able to work in the field the majority of the time

Nice To Haves

• Experience working on roadway and drainage projects is preferred
• Prior experience in contract administration, procurement and project control
• Proficiency utilizing INFORMS and Public Works Systems is preferred

Responsibilities

• Document Preparation: Organize and prepare complex documents using a variety of applications for technology devices, such as standard office software. Also responsible for gathering and summarizing data for special reports.
• Administration: Produce, update, and provide best practice support on complex Microsoft documents, databases, and other departmental systems, advising colleagues as needed and using expertise to help improve processes.
• Data Collection and Analysis: Produce accurate reports for others by collecting data from a variety of standard sources and inputting it into standard formats.
• Personal Capability Building: Develop own capabilities by participating in assessment and development planning activities as well as formal and informal training and coaching; gain or maintain external professional accreditation, where relevant, to improve performance and fulfill personal potential. Maintain an understanding of relevant technology, external regulation, and industry best practices through ongoing education, attending conferences, and reading specialist media.
• Operational Compliance: Identify, within the team, instances of noncompliance with the organization's policies and procedures and/or relevant regulatory codes and codes of conduct, reporting these instances and escalating issues as appropriate.
• Project Reporting and Review: Draft elements of project review reports and presentations to support delivery of the review process.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees