Contract Support Specialist

Entergy•Lake Charles, LA

1d•Onsite

About The Position

Serve as the plant site(s) project contract specialist playing a key role from inception to close-out of projects. Responsibilities include but are not limited to: quality control and oversight of projects (which may amount to 500+ contracts per year) per terms of contract; determining applicability and timing of certain payments, performing contract manager accrual/fixed asset responsibilities, performing analytical functions, providing monthly accrual, analytical and other project tracking as required by management.

Requirements

Minimum Education: Bachelor's Degree in a business-related field required or equivalent related work experience
Contract Support Specialist : at least 4 years of prior relevant experience
Must be able to learn and understand equipment terminology and operations principles related to a power generation facility
Strong computer skills and working knowledge required of Microsoft applications (Outlook, Word, Excel, and PowerPoint) and capability in utilizing or learning to use Entergy system applications
Must be proficient in or be able to learn business unit billing systems, have good knowledge of or be able to acquire knowledge of rates, regulations, programs and payments options, and understand business processes related to regulated companies
Must have the ability to resolve process failures from several groups that touch Entergy Contracts and be a responsible member of a team that ensures the accurate administration and governance of executed projects of Entergy's Fossil Plants
Must be dependable, self-motivated, goal oriented, organized and able to manage multiple tasks with little or no supervision
Good analytical skills required
Thorough knowledge and demonstrated understanding and appreciation of Entergy's safe work practices
Understand or be able to learn Entergy's Procurement and Financial regulations and programs and payment options
Understand or be able to learn business processes related to Entergy's regulated companies

Nice To Haves

Preferred: Bachelor’s degree in Accounting or Finance
Familiarity with power plant industry or other industrial setting with projects performed by contractors and understanding of oversight of such projects

Responsibilities

Plays key role in quality control and oversight of projects per terms of the contract, making determinations on scope of work performed versus initial contract and determining applicability and timing of large payments (which could have an impact on payments for liquidated damages according to contractual agreement, e.g. up to $50,000/day or greater for either party for large scale projects)
In execution of duties, can verbally commit company to contractor for unplanned services (e.g. additional work related to discovery or emergency work), subject to a follow-up written contractual commitment or amendment
Serves in an integral role in planning and execution of contract agreement for projects
Represents company with contractor in respect to the confirmation of the scope and terms of contract at start of job; monitors onsite verification of milestones and completion of job scope per terms of contract
Responsible for responses to requests for project-specific detail (such as work scope).
Performs contract manager accrual responsibilities according to the company policies and SOX requirements, recognizing that failure to comply could result in significant Sarbanes Oxley violations
Has primary responsibility for accruing all contract work that meets the set accrual threshold
Serves in key role for resolution of accrual issues
Provides explanations regarding project-specific spending
Works with management in regard to the fixed asset reporting requirements for the site to ensure compliance
Provides accurate monthly reports to plant management or other appropriate parties
Executes quality control analysis to ensure accuracy and rationale
Provides full range of contract administration actions for assigned projects including reviewing contracts, performing analyses and providing all accrual/fixed asset data, and making determinations on how to best resolve any issues
Ensures contract compliance relating to all financial transactions
Responsible for resolving process failures that touch Entergy contracts to ensure the accurate administration and governance of executed projects at the applicable Entergy fossil plant or units; works with various personnel and groups within Entergy (Accounts Payable, Budget Coordinator and Supply Chain) to resolve various issues with payments, contracts, and the budget
Interacts with procurement and financial personnel throughout the organization to understand issues and perform required analysis