CCSO Administrative Support Specialist

Family Service Association of Greater Elgin•Elgin, IL

10h•$19 - $24•Hybrid

About The Position

This position is responsible for supporting FSA’s responsibilities for the Individual and Therapeutic Support (herein referred to as ISS/TSS) funds utilized by the Pathways to Success Program and Family Support Program. The person in this position will assist Care Coordinators and FSP Coordinators by obtaining wellness-related items that support children and families with their treatment goals.

Requirements

Must have a high school diploma or equivalent
Must be at least 21 years of age and able to pass an extensive background check
Must have excellent computer skills and be flexible

Responsibilities

Upload pre-authorization documentation for ISS/TSS funds requests to the HFS One Drive.
Accept and inform necessary parties of approvals or denials.
Order products and purchase services.
Inform Care Coordinators when products/services are available.
Reconcile the pre-authorization to the actual amount spent.
Enter billing into the Electronic Health Record for reimbursement of services.
Maintain tracking sheet of dollars spent per client and amount remaining to spend per fiscal year.
Assist in the reconciliation of purchases to charges on credit card statement and provide to Accounts Payable Specialist for entry into QuickBooks.
Responsible for attending staff meetings when requested.
Responsible for attending Clinical Staff meetings as requested by the supervisor.
Timely submission of time sheets every other Tuesday morning
Timely submission of reimbursement paperwork for travel expenses on a monthly basis
Responsible for informing clinicians when Annual Registration paperwork is due for clients.
Responsible for informing the supervisor of any problem or emergency situations.
Responsible for meeting with supervisor on a regular basis.
Attend and participate in community education and public relations activities as requested by the supervisor.
Perform other duties as assigned by the supervisor, including but not limited to Pathways, FSP, and other FSA Programs.
Participate in agency Risk Management and Performance Quality Improvement activities.
Perform incidental business-related travel as needed.
Perform job responsibilities with a positive attitude.
Responsible for promoting collegiality at the workplace by working collaboratively with others.