DOC Vienna CC Secretary to the Warden

State of Illinois•Vienna, IL

56d•Onsite

About The Position

The Illinois Department of Corrections is looking for a professional Executive Secretary III to serve as a confidential Administrative Secretary to the Warden. The person selected for this position will be responsible for conducting special projects by gathering data, acts independently within established policies and procedures, keyboards correspondence, memos, and reports. Additional job duties include serving as a receptionist. If interested in this position, please apply according to the instructions listed on the job posting. We encourage all qualified applicants to apply.

Requirements

Requires knowledge, skill and mental development equivalent to completion of two (2) years secretarial or business college and three (3) years of secretarial experience OR completion of high school and five (5) years secretarial experience.
Requires the ability to type accurately at 55 wpm.
Requires ability to pass the IDOC/IDJJ background check
Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of position held, is prohibited.
Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.
Required to utilize digital technology, tools, platforms, and processes in managing and supporting various digital enhancements for greater efficiency, productivity, and digital transformation efforts within the department.
The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

Nice To Haves

Prefers at least six (6) years of professional experience serving in a secretarial role.
Prefers at least six (6) years of professional experience conducting and monitoring special projects and studies.
Prefers at least six (6) years of professional experience analyzing and interpreting data and preparing reports on such.
Prefers at least six (6) years of professional experience working with and monitoring confidential files, reports, and records.
Prefers at least six (6) years of professional experience composing confidential memos, files, and records.
Prefers at least six (6) years of professional experience coordinating workflow of a supervisor.
Prefers at least six (6) years of professional experience serving as a receptionist.

Responsibilities

Serves as an administrative secretary.
Prepares and keyboards documents of a confidential nature including minutes of executive staff meetings and labor management meetings.
Coordinates workflow to and from the Warden's Office.
Serves as a receptionist.
Establishes and maintains files for the Warden's Office.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Benefits

Health, Life, Vision and Dental Insurance
12 weeks paid maternity/paternity leave
Pension Plan - Vesting at 10 years for Tier II
Full 20-year retirement awards free health insurance during retirement
Deferred compensation and other pre-tax benefits programs
Paid state holidays: 13 - 14 day annually
3 paid Personal Business days annually
12 paid Sick days annually (Sick days carry over year to year)
10 - 25 Paid Vacation days annually (10 days beginning at year 1 employment)
Personal, Sick and Vacation rates modified for 12-hour work schedules (As applicable)
Employee Assistance Program and/or Mental Health resources