Catering Coordinator | Part-Time | Palm Beach County Convention Center

Oak View Group•West Palm Beach, FL

10h•$20 - $22

About The Position

Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet . Position Summary The Catering Coordinator supports the Catering Sales Team by advising clients of rates, catering , and services; preparation and execution of event contracts, planning, coordination, and execution of food & beverage events within the convention center. Strong verbal and written communications skills, the ability to manage several tasks simultaneously, be self-governed and self-motivated, possess a basic understanding of banquet and catering sales, public relations, advertising and special event planning and execution are essential. This role pays an hourly rate of $20.00-22.00 Benefits for Part-Time roles: 401(k) Savings Plan and 401(k) matching This position will remain open until May 8, 2026. About the Venue The Palm Beach County Convention Center is a multi-purpose facility in West Palm Beach, Florida, managed by Oak View Group. The Center features a 100,000 square-foot exhibit hall, a 22,000 square-foot ballroom and 21,000 square feet of flexible meeting space, as well as connecting to the 400-room Hilton West Palm Beach.

Requirements

1-2 years of previous experience in an administrative support position, preferably in a sales capacity at a hotel, convention center or related meeting preferred
High school diploma or equivalent GED required.
Ability to communicate clearly, accurately and concisely in the English language, both orally and in writing; type at a speed necessary for successful job
Ability to prioritize work and effectively resolve workload issues
Strong computer skills in Windows environment and MS Office applications. Training on industry software will be provided.
Ability to work a flexible schedule including nights, weekends and select holidays as required, in addition to normal business hours if needed.

Responsibilities

Assist Catering Sales Team in creating and and distribution of accurate Banquet Event Orders (BEO).
Assist Catering Sales Team in responding to leads.
Assist Catering Sales Team in securing concessions vendors for retail events.
Prepare event contracts, sales folders, sales kits and correspondence to clients.
Enter and maintain complete and accurate information into booking system.
Works with clients and facility staff to determine event needs and opportunities for upselling food and beverages, and other services offered by the facility.
Represent the facility to potential facility users; respond to inquiries regarding catering services and send out food and beverage materials; assist with the collection of deposits
Create and maintain event files; distribute and reconcile all event folders and respective checklists for the department
Represent the department at weekly operational meetings and attend weekly BEO meetings.
Update event revenues in computerized event booking and management system on a weekly and monthly as required for forecasting
Demonstrate continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service
Work a flexible schedule, including long nights, early mornings, weekends & holidays as needed.
Perform other duties as required