Catering Coordinator - Spelman College

Compass Group•Atlanta, GA

7d•Onsite

About The Position

Our Passion is Food!At Bon Appetit Management Company we are committed to two things, great food and outstanding service! At Bon Appetit you won't find our managers referring to a corporate recipe book or our chefs microwaving the lunch special. We do not have standardized recipes or central commissaries, instead, our chefs and managers are expected to stay abreast of current culinary trends and bring cutting edge food into their cafes. We are a restaurant company that operates in contract food service. That means you will have the freedom to be creative, take risks, and truly shine. We are committed to our staff growing, trying new things, and learning all that they can. Our rapid growth and breadth of accounts translates into exciting opportunities for our people!Job SummaryThe Catering Coordinator is responsible for both administrative coordination and on site event support for catering operations at Spelman College. This role manages catering orders from initial inquiry through event execution and provides operational support during events to ensure successful service delivery. The position is split between office responsibilities and event support. Open availability is required, including evenings and weekends, due to the variable nature of catering events. While schedules may vary, associates receive two days off each week.

Requirements

1 to 2 years of experience in catering, hospitality, or event coordination
Experience with administrative tasks such as order entry, scheduling, and client communication, along with event support including setup and service
Strong written and verbal communication skills for working with clients, vendors, and internal teams
Strong organizational and time management skills with the ability to manage multiple events simultaneously
High attention to detail when entering orders, coordinating logistics, and executing events
Exceptional customer service skills and ability to address event needs quickly and professionally
Professional demeanor and ability to remain composed in fast paced environments
Ability to lift and carry catering supplies, assist with event setup, and stand for extended periods
Team oriented with the ability to collaborate with culinary teams, service staff, and event managers

Responsibilities

Manage catering orders from inquiry through execution, including entering and maintaining event details for inquiries, tentative bookings, and confirmed events
Prepare function sheets outlining event logistics, equipment needs, and rental orders
Create captain packets for each event including staffing sheets, equipment pulls, beverage pulls, signage, and expo sheets
Maintain organized event files including correspondence, proposals, invoices, payments, and function sheets
Respond to catering inquiries and gather key event details including client contact information, date, time, guest count, format, and location
Prepare event proposals and submit staffing requisitions
Assist with client walkthroughs of venue spaces and represent catering services during events as scheduled
Process deposits, review financial entries for accuracy, and coordinate with accounting as needed
Prepare final event invoices and assist with monthly expense reporting
Provide on site support during events including setup coordination and operational assistance
Perform other duties as assigned