Catering Coordinator - Adobe

Compass Group•San Jose, CA

2d•Onsite

About The Position

Our Passion is Food!At Bon Appetit Management Company we are committed to two things, great food and outstanding service! At Bon Appetit you won't find our managers referring to a corporate recipe book or our chefs microwaving the lunch special. We do not have standardized recipes or central commissaries, instead, our chefs and managers are expected to stay abreast of current culinary trends and bring cutting edge food into their cafes. We are a restaurant company that operates in contract food service. That means you will have the freedom to be creative, take risks, and truly shine. We are committed to our staff growing, trying new things, and learning all that they can. Our rapid growth and breadth of accounts translates into exciting opportunities for our people!Job SummaryThe Catering Coordinator supports the planning and execution of on-site and off-site catering events. This role focuses on event coordination, administrative support, and sales assistance, requiring strong attention to detail, organization, and communication. The coordinator ensures accurate information flow between clients, vendors, and internal teams while managing multiple events simultaneously. This is a Monday through Friday position with a varying schedule and includes free meals and parking, along with a cell phone and public transportation stipend. Uniforms and shoes are provided.

Requirements

Strong attention to detail
Organization
Communication

Nice To Haves

Experience in catering, events, or food service operations
Background in restaurants, hotels, corporate dining, education, healthcare, or similar environments
Strong organizational skills with the ability to manage multiple priorities
Excellent communication and customer service skills
Proficiency in Microsoft Office including Word, Excel, PowerPoint, and Outlook
Ability to work a flexible schedule based on business needs
Bachelor’s degree in Hospitality, Marketing, or related field preferred

Responsibilities

Manage event data from inquiry through execution, including scheduling, guest counts, and logistics
Prepare detailed event documents such as function sheets, equipment orders, and rental needs
Create and distribute event packets including staffing plans, setup details, and service materials
Produce event signage, menus, and supporting materials as needed
Maintain organized event files including proposals, contracts, invoices, and correspondence
Process client inquiries and gather all relevant event details
Develop event proposals and coordinate staffing requests
Support sales and marketing efforts through research, communication, and promotional initiatives
Assist with client site tours and provide on-site support during events
Manage deposits, invoicing, and financial tracking for events
Partner with accounting to ensure accurate forecasting and reporting
Coordinate scheduling, meetings, and administrative tasks as needed