Catering Coordinator

Compass Group•Cambridge, MA

37d•$30 - $36

About The Position

Our Passion is Food!At Bon Appetit Management Company we are committed to two things, great food and outstanding service! At Bon Appetit you won't find our managers referring to a corporate recipe book or our chefs microwaving the lunch special. We do not have standardized recipes or central commissaries, instead, our chefs and managers are expected to stay abreast of current culinary trends and bring cutting edge food into their cafes. We are a restaurant company that operates in contract food service. That means you will have the freedom to be creative, take risks, and truly shine. We are committed to our staff growing, trying new things, and learning all that they can. Our rapid growth and breadth of accounts translates into exciting opportunities for our people! Job SummaryPosition Summary The Catering Coordinator s supports the planning, coordination, and execution of catering events from initial client contact through event completion and post-event follow-up. This position assists in maintaining strong client relationships, coordinating event logistics, managing catering documentation, and ensuring high standards of service, food safety, and operational efficiency. This position is seasonal and layoffs may occur

Responsibilities

Assist in building and maintaining positive relationships with catering clients and internal stakeholders
Support catering sales through client communication and follow-up
Collaborate with clients to plan menus and event logistics
Prepare preliminary event quotations and assist with event proposals
Maintain client databases and accurate records
Conduct post-event follow-ups and gather feedback
Assist in coordinating catering events from order placement through delivery and completion
Prepare Banquet Event Orders (BEOs) and event documentation
Support event setup, service coordination, and breakdown
Attend large or complex catered events as required
Maintain accurate event records and billing documentation
Ensure events are billed and invoiced correctly
Track accounts payable invoices and event expenses
Maintain inventory records for catering supplies and equipment
Ensure compliance with food safety and sanitation standards including HACCP
Maintain cleanliness and organization of catering equipment and service areas
Ensure proper food handling and transportation
Collaborate with team members to ensure full compliance with goals.
Participate in departmental planning meetings
Assist with food preparation, delivery, or service when required