CATERING ADMINISTRATOR ASSISTANT (FULL AND PART TIME)
About The Position
Summary: Responsible for clerical functions and administrative support of food service programs. Catering Administrative & Customer Service (Full Time). · Answer telephones and respond to inquiries in a professional, courteous, and client-focused manner. · Create and schedule catering orders in the system. · Enter catering orders and schedule events on the platform. · Process catering orders and event schedules electronically. · Manage departmental email correspondence within established response-time standards. · Maintain confidential personnel, administrative, and financial records in accordance with policy and legal requirements. · Assist management with the preparation of confidential employment, disciplinary, and labor-relations documentation. · Maintain effective working relationships with co-workers, administrators, school personnel, parents, supervisors, and external partners. · Communicate proactively with management regarding deadlines, discrepancies, issues, or operational concerns. Accounts Receivable & Financial Operations · Monitor accounts receivable aging reports, follow up with clients on outstanding balances, and escalate delinquent accounts as required. · Enter weekly cash sales and meal counts accurately using computerized accounting systems. · Perform daily bank deposit reconciliation and resolve discrepancies. · Process vendor invoices for payment, ensuring mathematical accuracy and compliance with bid specifications and pricing agreements. · Reconcile monthly vendor statements and assist in resolving variances. · Assist in the preparation of month-end financial and reconciliation reports. Inventory & Transfer Tracking · Track and document all product transfers, completing separate transfers by unit and general ledger (GL) code. · Maintain accurate transfer logs and ensure all transfers are completed prior to weekly and monthly inventory submissions. Compliance, Safety & Professional Development · Attend required in-service sessions, accounts receivable training, and safety meetings. · Maintain a clean, safe, and organized work environment while adhering to established safety standards and procedures. · Demonstrate a consistently high level of accuracy, organization, discretion, and confidentiality in all assigned duties. Other Duties · Perform other related duties as assigned to support departmental operations.
Requirements
- Previous catering administrator experience is required.
Responsibilities
- Answer telephones and respond to inquiries in a professional, courteous, and client-focused manner.
- Create and schedule catering orders in the system.
- Enter catering orders and schedule events on the platform.
- Process catering orders and event schedules electronically.
- Manage departmental email correspondence within established response-time standards.
- Maintain confidential personnel, administrative, and financial records in accordance with policy and legal requirements.
- Assist management with the preparation of confidential employment, disciplinary, and labor-relations documentation.
- Maintain effective working relationships with co-workers, administrators, school personnel, parents, supervisors, and external partners.
- Communicate proactively with management regarding deadlines, discrepancies, issues, or operational concerns.
- Monitor accounts receivable aging reports, follow up with clients on outstanding balances, and escalate delinquent accounts as required.
- Enter weekly cash sales and meal counts accurately using computerized accounting systems.
- Perform daily bank deposit reconciliation and resolve discrepancies.
- Process vendor invoices for payment, ensuring mathematical accuracy and compliance with bid specifications and pricing agreements.
- Reconcile monthly vendor statements and assist in resolving variances.
- Assist in the preparation of month-end financial and reconciliation reports.
- Track and document all product transfers, completing separate transfers by unit and general ledger (GL) code.
- Maintain accurate transfer logs and ensure all transfers are completed prior to weekly and monthly inventory submissions.
- Attend required in-service sessions, accounts receivable training, and safety meetings.
- Maintain a clean, safe, and organized work environment while adhering to established safety standards and procedures.
- Demonstrate a consistently high level of accuracy, organization, discretion, and confidentiality in all assigned duties.
- Perform other related duties as assigned to support departmental operations.
Benefits
- Opportunities for Training and Development
- Retirement Plan
- Associate Shopping Program
- Health and Wellness Programs
- Discount Marketplace
- Identity Theft Protection
- Pet Insurance
- Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program
- Medical
- Dental
- Vision
- Life Insurance/AD
- Disability Insurance
- Commuter Benefits
- Employee Assistance Program
- Flexible Spending Accounts (FSAs)
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
