CAT Payables Specialist

Western States Equipment•Meridian, ID

About The Position

Responsible for end-to-end processing of CAT-related accounts payable activities, ensuring accurate and timely payment of vendor invoices. This role partners closely with Operations and internal stakeholders to validate invoice accuracy, resolve discrepancies, and maintain strong controls including 3-way match (purchase order, receiving, and invoice). Requires a high degree of attention to detail, organization, and follow-through in a fast-paced environment.

Requirements

Proficient in the use of Microsoft computer products or other comparable systems.
Basic knowledge, skills and abilities, behavioral attributes, and experience to contribute to the administration of the accounts payable function and ensure compliance with established policies, procedures, laws and regulations.
Thorough knowledge of and demonstrated ability to apply math computation skills.
Must be self-starter with a strong sense of urgency to meet the challenges of a fast-paced business environment.
Ability to develop and maintain effective working relationships with others.
Consistent attendance.
Proof of high school diploma or General Education Degree (GED). Bachelor's Degree in a finance or accounting discipline preferred.
Minimum of two years of experience with a bachelor’s degree, or four years’ experience required without a bachelor’s degree.
Minimum of one year experience in accounts receivable, accounts payable, credit, customer services, collections, and/or financial statement analysis.
Must be able to communicate (speak, read, comprehend, write in English).

Nice To Haves

Bachelor's Degree in a finance or accounting discipline preferred.

Responsibilities

Reconciles vendor statements and invoices.
Partners with Accounting on CAT-related reconciliations, researching variances and supporting month-end close activities as needed.
Works with Operations and internal departments to obtain required approvals, validate supporting documentation, and resolve invoice/receipt/PO discrepancies to ensure accurate and timely vendor payments.
Codes and processes CAT-related vendor invoices for payment. Sets up and maintains vendor accounts. Reviews invoices and supporting documentation for completeness and accuracy, ensuring proper coding, approvals, and compliance with internal controls.
Provides backup for the processing and maintenance of CAT payments.
Coordinates A/P issues with IT help desk.
Primary point of contact for CAT payables, ensuring invoices are coded, validated, and processed in accordance with established policies and timelines.
Resolves vendor payment questions and issues in a positive manner. Handles difficult or complex problems or in resolving escalated complaints or disputes in a positive manner.
Helps create, review, and update procedures, policies, and customer care standards for the AP department.
Partners with CAT machine and parts ordering groups to validate purchase order details, receiving, and invoice support; coordinates warranty-related documentation and billing to ensure proper processing and compliance.
Processes CAT purchase order (PO) vendor invoices for payment, performing 3-way match (PO, receiving, invoice) and partnering with Operations to ensure quantities, pricing, and receipts are accurate.
Resolves vendor inquires verbally and in writing.
Maintains the document imaging environment that houses vendor invoices and statements.