Casting Contract Coordinator
About The Position
Welcome to Warner Bros. Discovery… the stuff dreams are made of. Who We Are… When we say, “the stuff dreams are made of,” we’re not just referring to the world of wizards, dragons and superheroes, or even to the wonders of Planet Earth. Behind WBD’s vast portfolio of iconic content and beloved brands, are the storytellers bringing our characters to life, the creators bringing them to your living rooms and the dreamers creating what’s next… From brilliant creatives, to technology trailblazers, across the globe, WBD offers career defining opportunities, thoughtfully curated benefits, and the tools to explore and grow into your best selves. Here you are supported, here you are celebrated, here you can thrive. Your New Role Responsible for preparing, distributing, and maintaining contracts for below the line performers on feature films, including live-action and animated. Provides comprehensive payment-related support and contract administration throughout all phases of assigned productions. Serves as a key liaison with casting directors, producers, and production office personnel to facilitate performer employment, ensuring compliance with SAG-AFTRA regulations and company policy.
Requirements
- Bachelor’s degree preferred.
- Casting Administration or equivalent industry work experience strongly preferred.
- Prior experience working in Box, OpenText eDOCS Document Management, Adobe Acrobat Pro, Adobe Sign and/or Litera Compare plus proficiency and knowledge of database management systems preferred.
- Knowledge of the SAG-AFTRA Collective Bargaining Agreement rules and regulations, with familiarity with other union guild requirements and general film production processes.
- Strong capability to organize, prioritize, and execute multiple projects simultaneously while effectively managing time, maintaining accuracy and meeting critical deadlines independently.
- High attention to detail and use resources effectively and efficiently.
- Strong problem-solving skills with the ability to anticipate issues and implement effective solutions in a fast-paced environment.
- Strong analytical skills with the ability to interpret complex contractual language and ensure compliance with union regulations and company policies.
- Excellent verbal and written communication skills.
- Ability to work independently and proactively, identify innovative solutions to challenges, and follow through on commitments.
- Strong collaboration skills with others and ability to communicate effectively and tactfully with all levels of management in addition to internal and external stakeholders including but not limited to producers, agents, managers, attorneys.
- Flexible and willing to take on responsibilities outside of core expertise when needed.
- Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams).
Responsibilities
- Assist with reviewing cast deal memos from casting directors to ensure compliance with SAG-AFTRA guild rules and company policies.
- Enter and update performer contact details and deal terms in the internal feature casting database to maintain accurate and current contract records.
- Prepare and distribute contracts and related documents including but not limited to Rider, Exhibit A, Parental Agreement, Side Letter for all below the line performers (actors, stunts, dancers, singers, voiceover, etc.) and send drafts for review to talent representatives (agents, managers, attorneys) as needed.
- Collaborate with production attorneys and Business Affairs executives to prepare and negotiate riders to contracts when necessary.
- Review cast contracts for completeness in accordance with company policies, obtain execution signatures and draft follow-up correspondence as required.
- Amend agreements, prepare redlined versions as needed, and draft correspondence to document changes.
- Communicate effectively with internal departments and production offices regarding talent contracts, deal memos, payments, etc.
- Initiate and distribute contracts and payroll documents for loop group performers during post-production and ensure start paperwork is complete and accurate.
- Process and verify performer related payment documentation, including but not limited to actor production time reports, post-sync time logs, etc.
- Collect calls sheets, production reports, and Exhibit G timesheets to track work activity for continuity and accuracy.
- Act as primary contact for below the line performer contract related inquiries from internal studio personnel, production offices and talent representatives.
- Clear performers with SAG-AFTRA Station 12 and manage follow up.
- Prepare and submit Taft-Hartley waivers to SAG-AFTRA when applicable.
- Provide Business Affairs and legal departments with billing riders and paid ad information.
- Arrange payment for below the line performers for post-production services including but not limited to added scenes, retakes, and looping.
- Advise producers, casting directors, accounting, legal and/or post-production on SAG-AFTRA contract obligations, including but not limited to consecutive employment, minimum rates, post-production days, etc.
- File and maintain all documents including but not limited to deal memos, contracts, Exhibit G’s, call sheets, payment requests for assigned productions.
- Prepare payment authorizations for talent deals on feature animated films and ensure timely and accurate payments.
- Serve as a liaison between internal and external parties in the collection and execution of contract documents.
- During post-production, prepare and deliver timecards to post-production accounting for cast ADR payments.
- Partner with IT and software developers to enhance the internal feature casting database.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
