Cash Management Specialist (on-site)
About The Position
Under the general direction of the Assistant Controller, Treasury, the Cash Management Specialist performs daily cash management duties, prepares reconciliations for multiple bank and loan accounts, administers ACH and wire programs, and supports investment and tax compliance activities. This position contributes to the development of policies and procedures related to cash management and ensures accuracy, security, and compliance of university financial operations. The position also plays a critical role in safeguarding the university against banking fraud by ensuring strong internal controls, monitoring transactions, and promptly addressing irregularities.
Requirements
- A high school diploma or GED and five years (FT) of related work experience OR, two years of post-secondary education and 2.5 years of (FT) related work experience OR, a bachelor's degree in a related field and 1.5 years (FT) of related work experience.
- Excellent verbal/communication skills.
- Budget management experience.
- Ability to calculate basic math.
- Thorough knowledge and skills to utilize current office equipment and a variety of complex software packages.
- Ability to maintain accurate records.
Nice To Haves
- Bachelor's degree in business related field.
- Knowledge of banking operations, treasury management and tax compliance issues.
Responsibilities
- Oversee university ACH and electronic payment operations, ensuring secure, efficient, and compliant processing in collaboration with financial institutions.
- Research and resolve returned ACH payments and direct deposit issues.
- Monitor daily banking activity for discrepancies or unusual items.
- Maintain ACH databases and add ABA routing numbers as required.
- Release and approve ACH and wire transfers as needed.
- Reconcile and settle TouchNet marketplace refund batches.
- Proactively safeguard university funds by monitoring banking activity for irregularities, identifying potential fraudulent transactions, and ensuring that all ACH, wire, and banking activities are executed with strong internal controls.
- Analysis and completion of 13 university bank accounts, ensuring timely resolution of discrepancies and maintaining compliance with state and federal standards.
- Research discrepancies, prepare correcting entries, and ensure accuracy of financial data.
- Support annual financial statement schedules and reports for unclaimed funds, loan funds, and clearing accounts.
- Ensures accuracy of federal and institutional loan fund reconciliations and compliance reporting, serving as a resource for auditors and external agencies.
- Reconcile federal and institutional loan funds (5 federal & 13 institutional)
- Prepare annual federal loan reports (HRSA, Perkins Loan FISAP).
- Reconcile monthly loan servicer reports, confirm accuracy, and initiate related journal entries.
- Assist with preparation of quarterly and annual reports for internal and external stakeholders.
- Prepare year-end reconciliations and schedules for audit and compliance purposes.
- Compile data and prepare monthly sales tax returns and kilowatt tax payments.
- Record interest income and support year-end journal entries.
- Assist with investment activity, including reconciliations, journal entries, and reporting.
- Makes short term investment decisions with excess working capital in the absence of the Associate Controller, Treasury.
- Support Assistant Controller, Treasury in policy development and compliance monitoring.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Industry
Educational Services
Education Level
High school or GED
Number of Employees
1,001-5,000 employees
