CASH MANAGEMENT RECEIPTS MANAGER

State of Illinois•Springfield, IL

3d•Onsite

About The Position

Under administrative direction of the Assistant Bureau Chief of the Bureau of General Accounting, manages the receipts section of the Cash Management Unit, Office of Fiscal Services, Department of Human Services (DHS). Monitors transactions to ensure receipts are identified properly and are accurately posted to the correct accounts and state funds. Verifies activities of staff involved in the reconciliation process with State Treasurer and State Comptroller relative to accounting transactions to ensure records are accurate and consistent. Manages accounting functions in balancing and reconciling complex financial reports containing refund and recovery activity for determining the State and Federal Share by the programs administered by the Department. Directs accounting activities in the Accounts Receivable System (ARS and SAP) including reconciling collections (cash receipts). Serves as a full line supervisor to lower-level staff.

Requirements

Requires knowledge, skill and mental development equivalent to completion of four (4) years of college with course work in fiscal or accounting.
Requires three (3) years progressively responsible administrative accounting experience in a public or private organization.

Nice To Haves

Three (3) years of professional experience processing accounting transactions, ensuring receipts are identified properly and are accurately posted to the correct accounts and funds.
Three (3) years of professional experience working meeting deadlines in a timely and accurate manner with significant attention to detail, possessing critical thinking skills and multi-tasking multiple projects.
Three (3) years of professional experience working with Comptroller, Federal and State rules and regulations and guidelines relative to impact on Grants/Programs and Federal matching, audit purposes and Federal funding.
Three (3) years of professional experience preparing, creating, reviewing, verifying and reconciling financial statements/reports/data in a public or private organization.
Three (3) years of professional experience working with cost allocation, funding appropriations, revenue, expenditure and/or budgets in a public or private organization.
Three (3) years of professional experience utilizing computer based and automated accounting systems and financial spreadsheets.

Responsibilities

Serves as the Cash Management Receipts Manager for the Office of Fiscal Services, DHS.
Serves as full-line supervisor.
Verifies activities of staff, involved in the reconciliation process with State Treasurer and State Comptroller relative to accounting transactions, to ensure records are accurate and consistent.
Examines the Clearing House Accounting Draft Summary reports for accuracy of deposit transactions sent to the State Treasurer’s Clearing Account.
Manages accounting function in balancing and reconciling complex financial reports containing refund and recovery activity for determining the State and Federal Share by the programs administered by the Department.
Directs accounting activities in the Accounts Receivable System (ARS and SAP) including reconciling collections (cash receipts).
Assists with the statewide accounting system for cash receipts.
Reviews and signs correspondence sent to other areas of the Department relative to problem resolution in identifying refunds for proper adjudication to the respective account.
Performs other duties as assigned or required which are reasonably within the scope of duties enumerated above.

Benefits

A Pension Program
Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
3 Paid Personal Business Days annually
12 Paid Sick Days annually (Sick days carry over from year to year)
10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable)
13 Paid Holidays annually, 14 on even numbered years
Flexible Work Schedules (when available dependent upon position)
12 Weeks Paid Parental Leave
Deferred Compensation Program - A supplemental retirement plan
Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
Federal Public Service Loan Forgiveness Program eligibility
GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans
5% Salary Differential for Bilingual Positions
Commuter Savings Program (Chicago only)