Cash Applications Specialist

PrimeFlight Aviation Services•Sugar Land, TX

About The Position

Key Responsibilities Cash Application Excellence Apply daily cash receipts accurately and promptly to customer accounts and invoices. Investigate and resolve unapplied or misapplied payments to ensure data integrity. Communicate with customers to obtain remittance details and resolve payment discrepancies (e.g., short pays, overpayments, or missing remittance advice). Maintain up-to-date records in Sage and leverage Growfin automation tools for accuracy and efficiency. Process Improvement and Efficiency Identify and recommend process enhancements to streamline cash application and reconciliation workflows. Utilize automation and reporting tools to reduce manual errors and support productivity goals. Contribute to continuous improvement initiatives aligned with company growth and scalability. Cross-Functional Collaboration Partner with Credit & Collections, Billing, and Accounting teams to resolve payment issues and prevent backlogs. Support Sales and Operations by providing accurate reporting on customer payment trends and behaviors. Strengthen customer relationships through proactive communication and reliability in payment processing. Reconciliation and Reporting Reconcile bank deposits and AR ledgers daily to ensure all payments are properly recorded. Investigate and clear unmatched or unidentified transactions to maintain accurate reporting and cash flow visibility. Contribute to weekly and monthly cash reporting for business reviews and forecasting purposes. Professionalism and Teamwork Demonstrate the highest standards of integrity, accountability, and confidentiality. Maintain a positive, solutions-driven attitude in both independent and team settings. Collaborate effectively across departments to achieve shared goals and uphold PrimeFlight’s financial health. Skills and Competencies: Self-motivated , proactive, and dependable, with a strong sense of ownership. Excellent analytical, critical thinking, and problem-solving skills. Strong organizational and time management abilities; capable of handling multiple priorities under tight deadlines. Exceptional attention to detail and commitment to accuracy. Effective written and verbal communication skills, with a collaborative mindset. Adaptable and composed in a high-paced, results-driven environment. Proficiency in Microsoft Excel (pivot tables, XLOOKUP), Outlook, and financial systems (Sage and Growfin preferred). Effective multitasker in a fast-paced, goal-oriented environment. Qualifications: High school diploma or GED required; Associate or Bachelor’s degree in Accounting, Finance, or Business preferred. Proven ability to manage large volumes of transactions accurately and efficiently. 2+ years of experience in Cash Applications, Accounts Receivable, or Collections required. Physical Requirements: Work is performed in an office environment and requires the ability to operate standard office equipment. Prolonged periods of sitting. Strong attention to detail and a process-oriented attitude. Additional Information: This is a full-time, permanent position with competitive compensation and the opportunity to contribute directly to PrimeFlight’s financial success. The ideal candidate will bring a proactive mindset, commitment to integrity, and collaborative spirit to ensure cash application excellence in a dynamic and growing organization.

Requirements

Self-motivated , proactive, and dependable, with a strong sense of ownership.
Excellent analytical, critical thinking, and problem-solving skills.
Strong organizational and time management abilities; capable of handling multiple priorities under tight deadlines.
Exceptional attention to detail and commitment to accuracy.
Effective written and verbal communication skills, with a collaborative mindset.
Adaptable and composed in a high-paced, results-driven environment.
Proficiency in Microsoft Excel (pivot tables, XLOOKUP), Outlook, and financial systems (Sage and Growfin preferred).
Effective multitasker in a fast-paced, goal-oriented environment.
High school diploma or GED required
Proven ability to manage large volumes of transactions accurately and efficiently.
2+ years of experience in Cash Applications, Accounts Receivable, or Collections required.
Work is performed in an office environment and requires the ability to operate standard office equipment.
Prolonged periods of sitting.
Strong attention to detail and a process-oriented attitude.

Nice To Haves

Associate or Bachelor’s degree in Accounting, Finance, or Business preferred.

Responsibilities

Apply daily cash receipts accurately and promptly to customer accounts and invoices.
Investigate and resolve unapplied or misapplied payments to ensure data integrity.
Communicate with customers to obtain remittance details and resolve payment discrepancies (e.g., short pays, overpayments, or missing remittance advice).
Maintain up-to-date records in Sage and leverage Growfin automation tools for accuracy and efficiency.
Identify and recommend process enhancements to streamline cash application and reconciliation workflows.
Utilize automation and reporting tools to reduce manual errors and support productivity goals.
Contribute to continuous improvement initiatives aligned with company growth and scalability.
Partner with Credit & Collections, Billing, and Accounting teams to resolve payment issues and prevent backlogs.
Support Sales and Operations by providing accurate reporting on customer payment trends and behaviors.
Strengthen customer relationships through proactive communication and reliability in payment processing.
Reconcile bank deposits and AR ledgers daily to ensure all payments are properly recorded.
Investigate and clear unmatched or unidentified transactions to maintain accurate reporting and cash flow visibility.
Contribute to weekly and monthly cash reporting for business reviews and forecasting purposes.
Demonstrate the highest standards of integrity, accountability, and confidentiality.
Maintain a positive, solutions-driven attitude in both independent and team settings.
Collaborate effectively across departments to achieve shared goals and uphold PrimeFlight’s financial health.