Case Conference Coordinator/Administrative Secretary

Concord Community Schools•Elkhart, IN

3d•Onsite

About The Position

Provides administrative and clerical support to the Department of Exceptional Learners to ensure effective and efficient practices in the department. Persons in this position may perform any of the essential duties defined below. However, this position description does not define all potential duties related to this position, and persons may be asked to perform other duties in support of the Corporation’s mission. Essential Duties : To perform this job successfully, an individual must be able to perform each essential function satisfactorily. Responsible for ensuring matters relevant to the department are handled consistently within the confines of the laws that govern confidentiality and efficacy in the position.

Requirements

High school diploma or equivalent.
Proficiencies in word processing, graphic reporting, spreadsheet and database management, presentation programming, and other general to advanced office skills.
Demonstrate adept communication skills both written and oral.
Willingness to improve and/or develop job-related skills.
Excellent time management skills and demonstrated ability to organize and prioritize follow through on work-related tasks.
Demonstrated ability to provide clear and concise directions that are easily understood and followed.
Ability to cooperate with a variety of constituencies and other stakeholders.
Confidential, trustworthy, analytical, self-motivated, and attentive to details.
Unimpeachable ethical commitment.
Strength-based and solution oriented.

Nice To Haves

Bilingual skills, especially in the Spanish language are preferred, but not required.

Responsibilities

Perform general office responsibilities such as placing and receiving phone calls, emails, and other correspondence for all faculty and staff within the Department of Exceptional Learners.
Create and maintain student information and file management within multiple virtual and physical locations.
Manage schedules of multiple staff and faculty as it pertains to their participation in IEP case conferences and other required participation.
Designs, creates, duplicates, and distributes school publications as directed by the Director of Exceptional Learners.
Requests and sends student records and submits documentation for student progress.
Archives files and stores them safely and within the confines of the laws that govern student information.
Create and update information for student Individualized Education Programs (IEPs) in the student information system (SIS).
Communicate updates to certified staff and related service providers when an IEP is completed for any given student.
Maintain and gain knowledge of current and upcoming regulations that govern IEP delivery and assurances.
Generate, deliver, and manage reports from the system used to create and maintain IEPs.
Collaborate with other district clerical and administrative staff.
Other duties as assigned.