Case Clerk - Fiduciary Litigation

Jackson Walker • Houston, TX

2d • Onsite

About The Position

The Case Clerk supports Jackson Walkers fiduciary litigation team by managing the lifecycle of client files in accordance with firm policies and confidentiality requirements. Under general supervision, this role is responsible for providing essential administrative and legal support during all stages of a lawsuit by ensuring case files are organized and deadlines are met. The Case Clerk will organize, maintain, and close client files. The Case Clerk will also support attorneys and staff with file-related administrative tasks. The Case Clerk plays a key role in ensuring accurate recordkeeping and efficient access to client information across the firm.

Requirements

• High school diploma or GED required.
• Minimum of 1-year prior filing or records management experience required, preferably in a legal or professional services environment.
• Strong proof-reading (grammar, spelling, and punctuation) required.
• Ability to perform basic arithmetic calculations when reviewing forms and records.
• Strong organizational skills with the ability to prioritize tasks and meet deadlines.
• Ability to maintain filing systems using alphabetical and numerical guidelines.
• Ability to meticulously track multiple deadlines and documents.
• Proficiency with Windows-based computer systems and standard office equipment, including telephone consoles, copiers, and scanners.
• Proficiency with Microsoft Office (specifically Word and Excel).
• Effective interpersonal and communication skills to interact professionally with attorneys, staff, and clients in person, by phone, and via email.
• Ability to retrieve, move, and distribute files, including lifting boxes weighing up to 20 pounds and accessing filing cabinets and shelves up to six feet high, with or without reasonable accommodations.

Nice To Haves

• Bachelors degree from an accredited college or university preferred.

Responsibilities

• Open new client files by entering information into firm databases and creating physical files as required.
• Route new file information and materials to attorneys and appropriate firm personnel.
• Organize, file and maintain physical and electronic case file in iManage, ensuring accuracy and organization.
• Monitor and update attorney calendars and assist in tracking upcoming deadlines.
• Assemble and organize exhibits and litigation binders for use in hearings and trials.
• Assist with deposition preparation, including assembly and organization of exhibits.
• Perform general office support.
• Strict adherence to client confidentiality and firm information.
• Perform other duties and special projects as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED