Cardiopulmonary Specialty Services Secretary

San Juan Regional Medical Center•Farmington, NM

About The Position

Creating Life Better Here starts with you. At San Juan Regional Medical Center, we're more than a healthcare provider—we're a values-driven organization dedicated to delivering exceptional care. As a team member, you help fulfill our mission to make life better here for our community. The Secretary is a detail-oriented individual who embodies team accountability; while assisting the coordination of assigned tasks and projects. This person demonstrates proactive courtesy; while providing administrative support and facilitates the effective use of resources through thoughtfully anticipating, organizing, communicating, and project coordination. Required Behaviors: As you go about fulfilling this mission, your work habits and work relationships should embody SJRMC's values. These values are our culture, our identity as an organization: Sacred Trust, Personal Reverence, Thoughtful Anticipation, Team Accountability and Creative Vitality ask more of us than merely completing some list of tasks. Our values ask for a deeper level of commitment, and what is asked of us we freely give because we believe in our mission.

Requirements

High School Diploma
Five (5) years of Administrative, Secretarial, or Clerical experience
Knowledge of Windows Based Software (with Emphasis on Word, Excel, and Outlook)
Superior Writing Skills
Self-Directed, Detail-Oriented, and Devoted to Accuracy
Exceptional Interpersonal Communication Skills
Excel database management skills

Nice To Haves

Five (5) years of Administrative, Secretarial, or Clerical experience in a healthcare setting

Responsibilities

Coordinate meeting schedules
Attend meetings as requested; prepare materials, set-up, and closure
Take, transcribe, file and distribute minutes in a timely manner
Maintain up-to-date standards and knowledge of administrative procedures and healthcare issues through review of accurate publications, workshops/seminars
Assist in day to day activities of Finance to ensure efficient workflow and operations
Communicate effectively with Executive Assistants, Senior Leadership and other administrative staff to assist in daily operations
Stock Supplies
Maintain Petty Cash Drawer, distribute, replenish and reconcile monthly
Gather information for preparation of general and liability insurance renewals and submit in a timely manner
Gather information and complete various surveys for the hospital in a timely manner
Review for accuracy and prepare check requests for physician directorships- track monthly payments
Review for accuracy all check requests requiring CFO signature
Work with Accounts Payable weekly to insure all checks issued match check registers
Work with Physicians to obtain completed malpractice applications, submit, track and distribute in a timely fashion
Assist during financial audits with independent public accountants
Publish meeting materials for Investment Committee and Finance Committee through Directors Desk Software
Maintain filing system; to include hospital contracts, physician contracts, managed contracts and property files
Each employee is responsible for implementing SJRMC’s Service Standards into their daily work: Safety, Courtesy, Effectiveness, and Stewardship
Other duties as assigned