Capital Projects Administrator

First Quality•Saint Paul, MN

About The Position

Company Philosophy: The company has built its reputation in the marketplace by demanding high standards for all of its employees. The company’s success is measured by its integrity, honesty, quality products at a fair price with exemplary service to its customers. This position requires an individual that excels in leadership and is a team player with a superb skill set. Beyond the technical qualifications of the position, it is important that the individual demonstrates a character with strong family values and a willingness to build a solid working relationship with hands-on ownership. Purpose and role of job: To ensure optimal, effective delivery of project activities focused on cost and schedule management through consistency of process, adherence to standards, with development, optimization, and training of those with affected FQT team members.

Requirements

Experience with budgeting and tracking of projects or similar
Experience in basic financial functions (accounting, invoicing, AP/AR)
Knowledge of and prior use of SAP, with exposure to Hexagon
Prefer bachelor’s degree or equivalent experience
Must be able to travel as needed
Demonstrated ability to collaborate and build relationships
Strong analytical and problem-solving skills
Ensures Accountability
Collaborates
Communicates Effectively
Courage
Customer Focus
Builds Networks
Persuades
Being Resilient

Responsibilities

Facilitates the building, updating, and management of annual capital budgets in partnership with engineering, operations, & business teams.
Manages the flow of projects from requests to approval, to creation and setup of WBS in SAP.
Ensures project status is current, bringing forward any concerns when a project becomes at risk or off-track for committed delivery elements.
Audits and verifies project delivery at defined intervals.
Maintains documentation of projects including 1-Pagers, Capex meeting notes, and other key project documentation that is part of the Project Work Process (PWP).
Supports capital requisitioning processes, with supporting documentation, including but not limited to quotes, executive summaries, and project request form.
Actively engages and helps support processes tied to vendor setup including verification of Confidentiality Disclosure Agreements (CDAs) & Certificates of Insurance (COI).
Manages capital forecasting for budget/plan and actual spend.
Manages the project invoice process coordinating approvals, verification of goods & services receipt, resolving any discrepancies to ensure timeliness of payment.
Leverages and maintains appropriate user interface for project visibility via Power BI Capital application.
Maintains the FQT Engineering Way process for project management and execution, training team members on application of the process, ensuring compliance, and adjusting as improvements are identified.