Capital Project Specialist

Chapman University Careers • Irvine, CA

34d

About The Position

The Capital Project Specialist is responsible for coordinating and supporting capital improvement projects from conception through execution. They ensure projects meet objectives, budgets, and schedules while adhering to industry standards and compliance requirements and ensuring design excellence. This role involves collaborating with project managers and campus constituents while proactively addressing challenges to successfully deliver projects.

Requirements

• Bachelor’s degree in architecture, construction management, engineering, interior design, or related field from an accredited degree program.
• Five or more years of proven experience in coordinating complex, integrated, resource-loaded schedules, and Critical Path Method scheduling techniques for design and construction projects
• Five or more years of proven experience in coordinating complex, integrated, resource-loaded schedules, and Critical Path Method scheduling techniques for design and construction projects.
• Superior organizational, written, and verbal communication skills.
• Ability to build strong working relationships with project teams and department staff.
• Must be local to Southern California.

Nice To Haves

• Knowledge of Revit preferred.
• Knowledge of GIS a plus.

Responsibilities

• Project Support and Coordination : Support project managers on Major Projects; implement Minor Projects with overview by supervisor. Track and document active projects. Handle intake processes. Document project scope and objectives, timelines and milestones, risks (via risk register), open design issues. Coordinate schedules. Monitor budgets, next steps, and deliverables. Handle project close-outs. Review consulting, design, and construction packages for completeness and adherence to project requirements and parameters. Coordinate technical reviews at key milestones and coordinate timely authorization to proceed with applicable project phases.
• Risk and Opportunity Handling : Take initiative and identify risk and opportunity areas, develop mitigation plans, and implement strategies to minimize disruptions. Perform QA/QC on assigned projects, including contractors’ submittals; ensure conformance with contract scopes and terms. Monitor project costs against budgets and inform project managers. Maintain design and programmatic objectives. Assess progress, flagging cost and schedule variances, early warnings, gaps in project staffing, and developing corrective action plans. Research, interpret information, and propose solutions to problems and to achieve project objectives and design excellence.
• Campus Constituent and Project Team Interaction : Coordinate with internal “campus clients,” internal and external project teams, and external staff to address ongoing project requirements. Foster relationships and cultivate partnerships through onsite collaboration with project teams and partners to enable delivery and excellent outcomes. Maintain strong communication across teams leveraging excellent written and verbal skills.
• Scheduling and Reporting : Create and/or review project schedules. Analyze resource-loaded schedules. Integrate multiple schedules for key hand-offs and coordination activities. Perform Critical Path analyses to assess project performance. Monitor and document progress. Generate status reports. Employ best practices in integrated planning, scheduling, and baseline project management processes and tools.
• Other : Deploy approved recommendations at divisional and campus levels as directed by supervisor.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 1,001-5,000 employees