Capital & Maintenance Officer

Clearwater Housing Development Corporation•Clearwater, FL

9d•$100,000 - $120,000

About The Position

The Capital and Maintenance Officer is a leader with an analytical eye and strong communication skills. They are responsible and accountable in achieving agency goals and build strong teams. The Capital and Maintenance Officer will oversee and should have experience with the following: Develop and maintain capital improvement plans and multi-year asset strategies. Maintain oversight of maintenance staff’s daily operations Provide direct supervision of assigned staff. Assess facility conditions and prioritize capital repairs, replacements and upgrades. Create and monitor capital and maintenance budgets, forecast long-term maintenance and replacement costs. Prepare project specifications, scopes, timelines, cost estimates and funding recommendations. Manage capital projects from concept through completion (design, bidding, construction, close-out). Manage all capital improvements for properties. Coordinate with architects, engineers, contractors and consultants. Oversee performance of Construction Superintendent. Ensure overall construction project progress. Determine plan modifications and change orders to projects as necessary. Troubleshoot, inspect and approve completed work. Serve as liaison between contractors and CHDC. Create and oversee preventative maintenance plans for all CHDC properties. Oversee appropriate use of material and payroll budgets. Monitor records of material orders, inventory costs and contractor/subcontractor payments. Manage property safety and health certifications for each site. Monitor property health and safety programs, property inspections, risk assessment, fair housing compliance, Davis-Bacon and Section 3. Ensure stipulated safety rules and regulations are met. Ensure adherence to applicable federal and state employment laws and regulations. Implement strategies to improve operating efficiency and program effectiveness. Ensure quality of department files/records and manage retention of same. The Capital and Maintenance Officer travels to agency work sites located in Clearwater, FL as needed. Duties are performed under the oversight of the Chief Executive Officer. This is a full-time, salary exempt position Monday through Friday from 8am to 5pm and must be available to handle on-call issues as they arise.

Requirements

Bachelor’s degree in Facility Management, Construction Management, Engineering or Architecture from an accredited college or university. Equivalent combination of experience, education and training may substitute for degree.
Ten years’ progressively responsible experience in facilities, capital project management and construction/rehab management experience, preferably in asset management or similar type of environment.
Computer proficiency in Windows operating system and MS Office software including Word and Excel. Able to operate Internet applications and email as well as external vendors’ and applicable proprietary software programs including File Vision and Yardi software.
Possession of valid Florida Driver’s License.
Construction practices and trades to include: masonry, HVAC, plumbing, electrical, roofing, carpentry, painting, and property maintenance.
Strong knowledge of building systems to include: boilers, elevators, cooling towers, etc.
Various building structures, including high-rise, commercial and garden style apartments.
Local building codes and regulations.
Architectural drawings and specifications.
Building maintenance practices and principles.
Safety, fire prevention and first aid techniques.
Leadership principles, effective supervisory skills and applicable employment law/regulations.
Budgeting and financial analysis.
Ability to manage multiple projects, properties and staff simultaneously.
Operate motor vehicle in order to visit agency sites and properties.
Sit at a desk or conference table for extended periods of time.
Frequently move about properties and travel between multiple office sites and meetings as well as travel to out of town conferences as necessary.
Lift and carry items weighing in excess of 50 pounds.
Repetitive hand movement via keyboard, computer, data entry.
All applicants must successfully complete: Pre-employment testing Comprehensive background and reference checks Drug and alcohol screen

Responsibilities

Develop and maintain capital improvement plans and multi-year asset strategies.
Maintain oversight of maintenance staff’s daily operations
Provide direct supervision of assigned staff.
Assess facility conditions and prioritize capital repairs, replacements and upgrades.
Create and monitor capital and maintenance budgets, forecast long-term maintenance and replacement costs.
Prepare project specifications, scopes, timelines, cost estimates and funding recommendations.
Manage capital projects from concept through completion (design, bidding, construction, close-out).
Manage all capital improvements for properties.
Coordinate with architects, engineers, contractors and consultants.
Oversee performance of Construction Superintendent.
Ensure overall construction project progress.
Determine plan modifications and change orders to projects as necessary.
Troubleshoot, inspect and approve completed work.
Serve as liaison between contractors and CHDC.
Create and oversee preventative maintenance plans for all CHDC properties.
Oversee appropriate use of material and payroll budgets.
Monitor records of material orders, inventory costs and contractor/subcontractor payments.
Manage property safety and health certifications for each site.
Monitor property health and safety programs, property inspections, risk assessment, fair housing compliance, Davis-Bacon and Section 3.
Ensure stipulated safety rules and regulations are met.
Ensure adherence to applicable federal and state employment laws and regulations.
Implement strategies to improve operating efficiency and program effectiveness.
Ensure quality of department files/records and manage retention of same.