Capital and Development Project Coordinator

The RMR Group•Newton, MA

1d•$60,000 - $75,000

About The Position

The Capital and Development Project Coordinator provides support for the Asset Management and Development groups. This role focuses on reporting, planning, documentation, task tracking, and administration. The ideal candidate works independently and collaboratively, interacting with property-level, regional, and corporate leaders across multiple operators. The position requires strong organization, communication, and Excel skills, with the ability to manage multiple priorities in a fast-paced environment.

Requirements

Bachelor’s degree in Business, Finance, Accounting or related field.
One to two years of experience in Commercial Real Estate or Property Management-related position.
Intermediate to Advanced proficiency with Microsoft Office (Excel, Word, PowerPoint and Outlook) and other Windows applications.
Excellent written and verbal communication skills. An assessment will be administered for computer and communications skills.
Strong organizational skills with the ability to take initiative and proactively keep projects on schedule.
Attention to detail and ability to multitask.
A team player with a client service attitude toward immediate team and company members.
Impeccable follow-up skills and commitment to keeping staff informed of the status of projects and completed tasks.
The ability to exercise sound judgment and discretion, particularly with sensitive non-public information.
Ability to work well with all levels of internal management and staff, as well as outside clients and vendors.

Nice To Haves

Experience with Yardi is preferred, but not required

Responsibilities

Maintain shared trackers, files, and document repositories for both the Development and Asset Management teams.
Coordinate with Asset Management and Development groups to collect required documentation and monthly/quarterly updates.
Prepare recurring reporting packages for internal Asset Managers, including monthly and quarterly capex activities.
Ensure timely submission of reporting deliverables, including monthly, quarterly, and annual reporting requirements.
Document management for capital planning files, approvals, and audit support.
Maintain databases and files (e.g., development projects, financing deals).
Assist with preparation for internal and external presentations related to capital planning and asset performance.
Coordinate meetings and calls, including scheduling, agendas, and distribution of materials.
Track follow up and open items from meetings.
Maintain electronic and hard copy filing systems for Asset Management.
Assist Development team as needed with close out items for projects.
Maintain database for tracking certificates of insurance for development projects.
Maintain contact sheets and organizational information for operators, asset managers, project teams, and property leadership.
Support team communications, including large-scale operator correspondence and responses to property inquiries.
Complete miscellaneous requests as needed across the Asset Management and Development departments.

Benefits

Health Insurance
Dental Insurance
Vision Insurance
Life & Disability Insurance
Health Savings Account (HSA) & Flexible Spending Plans (FSA)
401(k) Plan with Employer Match
Holidays, Vacation & Sick Time
Parental Leave
Tuition Assistance
Matching Gift Program
Wide Array of Voluntary, Employee-Paid Benefits to choose from including Critical Illness & Accident Insurance, Identity Theft Protection & Pet Insurance