Community Awareness and Opportunities (CAO) Administrative Assistant - Part Time

Miami County•Troy, OH

3d•$16 - $22

About The Position

Provides administrative support to all departments of Miami County Board of Developmental Disabilities (MCBDD). This position primarily serves the CAO Department, however, may be assigned tasks by other department directors depending on the needs of the agency. Works cooperatively and maintains a pleasant attitude with staff, individuals, family members, providers and other community contacts. Maintains confidentiality of all information. As an employee of the Miami County Board of Developmental Disabilities (Riverside), the job incumbent shall always comply with all Board policies, and shall demonstrate respect for, support the dignity of, and observe the rights of all individuals served by the Board and demonstrate sensitivity to diverse beliefs, cultures, values and family structures.

Requirements

High school diploma or equivalent
Demonstrated skills in customer service
Advanced skills in written and spoken communication
Technology skills including Microsoft Office Suite
Exceptional attention to detail and organizational skills
Working knowledge of office equipment
Satisfactory criminal background and Abuser Registry checks
Satisfactory pre-employment drug test
Possess valid driver’s license with less than 6 points
Ability to work independently
Must support Person-Centered Philosophy and Handle Multiple Tasks and Priorities
Must abide by MCBDD’s Code of Conduct and adopted values which can be viewed on the MCBDD website at www.miamicountydd.org

Responsibilities

Responsible for completing, organizing, analyzing and tracking all administrative duties of the CAO department.
Preparing a variety of complex and confidential materials to include, but not limited to, correspondence, reports, charts, statistical tables, from either minimal oral or written instructions.
Handling multiple tasks, prioritizing and maintaining complete organization of those tasks and records for the department and for those who may require or receive or provide information.
Assists with planning, coordinating and implementing agency events. This includes attending planning meetings, working with staff to promote the event, corresponding with attendees, completing purchase order paperwork, running errands to purchase supplies, setting up, contributes to serving as an event host/hostess, and tearing down/clean-up of events.
Maintains the distribution lists for newsletters and ensures distribution timelines are met.
Creates Community Connections Department registration forms and uses efficient processes for filing all documents electronically and in paper form related to all scheduling.
Assists with balancing of accounts for Recreation, Special Olympics and Aktion Club.
Assists with maintenance of Community Connections software.
Provides back-up support for other Administrative Assistants as needed or requested.
Completes requests from other MCBDD managers or directors as requested.
Functions as back-up for the front desk as needed.