TA onboarding

Weekday AI•Washington, NC

About The Position

This role is for one of the Weekday's clients As a Candidate Onboarding Specialist, you will serve as the primary point of contact for new hires and candidates during the pre-hire and onboarding phases. You will collaborate closely with recruiters, hiring managers, and business units to ensure a structured and efficient onboarding process. This role also involves coordinating background checks, drug tests, and necessary documentation while maintaining accurate records and supporting global onboarding programs.

Requirements

3–6 years of experience in candidate onboarding, preferably with international onboarding exposure (US onboarding experience is a plus).
Hands-on experience with HRIS systems such as Workday, SAP SuccessFactors, or BambooHR.
Strong organizational skills and attention to detail to manage multiple onboarding tasks efficiently.
Excellent communication and interpersonal skills to engage effectively with new hires, recruiters, and hiring managers.
Ability to work collaboratively across teams and handle sensitive information with confidentiality.
Proactive problem-solving skills to anticipate and address onboarding challenges.
Capable of maintaining structured processes while adapting to different business unit needs and global onboarding requirements.

Responsibilities

Act as the main contact for new hires during onboarding, addressing questions and guiding them through processes.
Manage all candidates in the pre-hire stage and coordinate end-to-end onboarding activities, including pre-boarding, first-day logistics, and orientation programs.
Select and coordinate appropriate background check and drug test packages based on job codes and locations.
Review results of background checks and drug tests, providing clearance updates as required.
Schedule start dates and assign relevant onboarding events in learning management systems.
Update candidate profiles in HRIS systems, ensuring they are marked “Ready for Hire.”
Send day-one instructions to candidates, hiring managers, and recruiters regarding reporting, badging, I-9 completion, and orientation schedules.
Collaborate with Talent Acquisition Advisors, hiring managers, and business units to ensure a smooth onboarding process.
Maintain accurate onboarding records, checklists, trackers, and reports in HR systems.
Support regional or global onboarding programs and initiatives as needed.