Campus Operations Manager

Distinctive Schools of IL•Chicago, IL

16h•$70,000•Onsite

About The Position

Distinctive Schools creates diverse, joyful, welcoming communities rooted in social justice and rigorous learning. We support all learners to be engaged, curious, and to achieve their full potential. Our students become confident advocates, creative problem-solvers, and collaborative leaders. A Distinctive Schools Campus Operations Manager will work closely with the School Principal to ensure all financial and operational compliance for the school to ensure the leadership team is able to focus on academic excellence.

Requirements

Bachelors Degree
At least 3 years of operations experience
Previous experience managing multiple staff members
Technology demands: Proficient in cloud based software Solutions (Google Suite)
Ability to learn digital tools and programs as needed for the position

Responsibilities

Fiscal Management Conduct annual audits
Responsible for overseeing monthly expense reports
Support all purchasing processes with School Principal approval
Process, verify, and deposit all monies received and submitted
Process & verify payroll for salary & hourly employees at the respective campus
Work with the School Principal and Distinctive Schools to manage the schools budget, finances, reports and relationships with outside vendors throughout the school year
Staff Management Supervise and Evaluate following positions Administrative office personnel
Before and After School Coordinators and staff in close partnership with Community School Coordinator
Cafeteria and food service partners
Maintenance, Custodians, Engineers and Security personnel
School Monitors
Responsible for employee on-boarding and off-boarding, including: asset collection, maintenance, and reassignment
Manage Time and Attendance for respective personnel
Oversee After-Care payments and Before-Care stipends
Manage payroll for campus staff
Manage Paid Time Off (PTO) for campus staff
Facilities Management Support the facilities team through ordering and management of facilities budget
Complete school walkthroughs twice per day
Ensure instructional materials, furniture, and equipment are properly stored and accessible
Manage facility contractors and works with CICS Facilities Manager on building projects
Work with appropriate staff to ensure hallway and general facility decor are updated and maintained
Technology Serve as school point person for all instructional technology and student information systems
Work closely with Distinctive Schools Technology Team to troubleshoot and solve day-to-day technology issues
Student Information, Enrollment, Registration, Attendance Administer student registration & student enrollment process
Direct the full process of student and school information systems
Oversee the creation and distribution of progress reports and report cards
Ensure smooth management of student and family orientations, parent/teacher conferences, receipt of student/ family deliverables and organization of new and returning family orientation
Regulation and Reporting Requirements Ensure school-wide compliance with health and safety laws
Work with the School Principal to prepare for charter school site and renewal visits, Distinctive Schools accountability site visits, and audits
Oversee testing coordination and work with the special projects coordinator to ensure standardized tests (including NWEA and PARCC) are properly administered, stored, and returned
Scheduling Ensure appropriate personnel are aware of student and staff schedules
Oversee coverage schedules and ensure all posts are covered, including: before school, lunch, and after school
Assist in scheduling family-teacher conferences, interviews for staff, family events, standardized testing, use of AV equipment, and the computer/ laptop cart
Partnerships with DS Teams and Campus Community Support Community Schools Coordinator in managing relationships with all outside organizations (in conjunction with Distinctive Schools as appropriate)
Collaborate on schools efforts to partner with community leaders, organizations, state and local charter school events/meetings
Work closely with the Parent Teacher Organization (PTO)
Assist technology team to troubleshoot and solve day-to-day technology issues
In partnership with Campus Technology Coordinator and IT manager, serve as additional technical resource for instructional technology and student information systems
Logistics (Management and Facilitation) Field Trips Book field trips (including facilitation and logistics to and from event), planning meals, and processing payments
Oversee Office Manager to manage student participation including distribution of permission slips
Tours & Visits Provide materials to visiting to guests
Be available to lead some tour groups