Campus Coordinator

Grace Fellowship•Watervliet, NY

6d•$17 - $18•Hybrid

About The Position

Reporting to the Campus Pastor, the Campus Coordinator provides administrative support to ensure the effective day-to-day functioning of the Latham campus. This role partners closely with the Campus Pastor and campus staff by managing the campus calendar and correspondence with congregants while supporting the planning and execution of meetings and campus events. The Campus Coordinator also serves as a key point of connection for new congregants, ensuring accurate data management and timely follow-up that supports engagement and next steps. Through strong organizational skills, attention to detail, and a service-focused attitude, this position helps advance the mission and ministry of the campus.

Requirements

High school diploma or general education degree (GED)
One to three years of administrative, office coordination, or similar experience or equivalent combination of education and experience; experience in a church or nonprofit environment preferred
Demonstrated experience in collecting and interpreting data
A history of exceptional attention to detail
Strong interpersonal skills & the ability to effectively work with a wide range of individuals
Proven ability to communicate clearly, both verbally and written
Ability to exercise sound judgment, maintain confidentiality, and work collaboratively in a ministry environment
Ability to manage multiple priorities, deadlines, and interruptions in a fast-paced ministry environment
Current active member of Grace Fellowship, or willingness to become a member and actively support the mission, values, and beliefs of Grace Fellowship

Nice To Haves

Associates or bachelor’s degree in administration, business or related field or equivalent combination of education and experience
Working knowledge of Google Workspace, spreadsheets (Excel or equivalent), and church management systems such as Planning Center Online

Responsibilities

Provide comprehensive administrative support to the Campus Pastor and campus staff, including receiving, responding to, and escalating calls and inquiries as appropriate
Coordinate calendars, meetings, and appointments; maintain the campus master calendar
Prepare, edit, and proofread emails and documents; develop, analyze and maintain spreadsheets, electronic forms, and reports using Google Workspace or similar tools
Support the planning, coordination, and execution of campus meetings and events (both campus-specific and campus-wide)
Administer and execute special projects in support of the Campus Pastor and campus staff
Order, organize, and maintain office and kitchen supplies
Maintain accurate records and data systems, including timely entry of data gathered from Welcome Home/Next Step Cards and maintenance of congregant information in Planning Center Online (PCO)
Serve as the primary administrative point of contact for new guests, ensuring timely follow-up, accurate data entry, and coordination of next steps in alignment with church processes
Handle sensitive and confidential information with discretion and professionalism
Administer church processes such as new membership, employee and congregant membership renewal, child dedication, and baptism, including application processing, status tracking and communication
Attend staff meetings, retreats, and church events as required to support campus operations
Perform other related administrative and operational duties as assigned in support of campus ministry