Campus Athletic Secretary - Rock Hill HS (2025-2026)

Prosper ISD (TX) • Frisco, TX

40d • Onsite

About The Position

Direct, manage, and coordinate all campus-based business dealings and clerical duties in the campus' athletic office.

Requirements

• High school diploma or GED
• Basic knowledge of business practices and procedures
• Ability to maintain accurate and auditable records
• Ability to use software to create spreadsheets, databases, and do word processing
• Proficiency in keyboarding and file maintenance
• Effective organizational, communication and interpersonal skills
• Knowledge of and commitment to customer care principles

Nice To Haves

• Three years of successful secretarial and/or business office experience in a school environment, preferred

Responsibilities

• Input all purchase orders from all campus sports.
• Bring pay vouchers, reconciliation forms, and deposits to central athletic office.
• Prepare employee spreadsheet and email to Ticket/Event Manager after every game.
• Reconcile bag, check pay vouchers for accuracy, check that officials are in system for a W-9, and prepare deposits of all money from campus athletic events.
• Order and keep an inventory of all campus athletic office supplies.
• Forward campus-based Athletic Department work orders to Athletic Department via e-mail.
• Issue all sports camp brochures from Prosper ISD Athletic Department.
• Print unofficial student transcripts for all coaches.
• Coordinate with Principal's Secretary to enter and code all student activity absences for all sports.
• Issue athletic keys and maintain records of key issuance forms.
• Maintain records of scholarships received by student athletes.
• Maintain records of all athletic equipment inventories and general supplies.
• Provide daily administrative and clerical support for campus coordinator and assistant coordinator as well as compiling, maintaining, and filing all reports, records, and other documents as required.
• Serve as main point of contact for campus athletics and provide assistance, direction, and information regarding campus athletic programs.
• Manage flow of information for campus athletic department by communicating with coaching staff any information from Central Athletics or from campus coordinator.
• Manage flow of information to campus-based booster clubs.
• Monitor and coordinate Athletic Department Activity Communications for banquets and other events.
• Assist with scheduling all campus-based event supervisors.
• Assist campus coordinator with visiting college recruiters.
• Assist with signing day activities.
• Keep up-to-date schedules of all athletic games.
• Greet and orient all guests, such as college coaches and training attendees, to the Multi-Purpose Facility (MPF).
• Assist with the organization and planning of senior night and coordinate with booster club representatives to prepare the senior forms, agenda, and other items needed.
• Maintain campus athletic facility schedule with Licensed Athletic Trainer (LAT).
• Maintain athletic page of the campus' website, including athletic website calendar.
• Assist with ticket sales for varsity football games only.
• Maintain confidentiality of information.
• Follow district safety protocols and emergency procedures.
• Perform other job-related duties as assigned.

What This Job Offers

• Job Type: Full-time
• Industry: Executive, Legislative, and Other General Government Support
• Education Level: High school or GED
• Number of Employees: 251-500 employees