Campus Secretary - Salinas ES 2025-2026 - (Internal Only)

Judson Indep School District•Universal City, TX

7d•Onsite

About The Position

Ensures the efficient operation of the school administration office, provides clerical services for the school’s administration staff, and ensures the efficient file maintenance of the school’s finance, cash, and budget accounts.

Requirements

High school graduate or GED equivalent
Candidate must have satisfactory outcome of fingerprinting background check
Proficient typing, word processing, and file maintenance skills
Effective organizational, communication, and interpersonal skills
Ability to use personal computer and software to develop spreadsheets, databases, and do word processing
Knowledge of basic accounting principles
Ability to meet established deadlines
Minimum one (1) year of verifiable secretarial experience

Responsibilities

Respect the confidentiality of the position
Maintain the general office files
Receive school money, account for receipts, prepare bank deposits, write checks, and maintain the accounts in the school activity fund where applicable
Balance bank statements and records for audit
Coordinate appointments for conference with principal, assistant principal, counselor and all teachers
Receive and distribute mail
Instruct and assist teachers and aides in the operation of office machines if needed
Prepare materials for school distribution
Prepare and keep such reports as may be required by the principal, assistant principal, district and other authority
Greet visitors to the school in a professional and pleasant manner
Answer office telephone and respond appropriately to request for information
Maintain record of sick leave and prepares absence from duty forms and time sheets for custodial and paraprofessional staff
Assist with the placement of substitute teachers as needed
Assist with employee absence reports and records
Type correspondence for all school staff
Assist with checking in tardy students supplying them with a tardy slip
Assist with the coverage of the clinic when the Health Aide (Nurse) is at lunch, on break or unavailable
Coordinate morning announcements, aids the students in making these daily announcements.
Make any necessary afternoon announcements
Dispense supplies to all faculty members throughout the year
Assist with supervising students on in school suspension
Prepare all work orders, in conjunction with the Lead Custodian
Post and record all purchase orders and requisitions
May assist with completing necessary forms for entering and withdrawing students
May assist with keeping current list of students by room
May assist with creating and maintaining all student cumulative records
Must complete designated district technology proficiencies each year
Perform other duties as assigned, based on department needs
Requires a basic knowledge of technology/computer skills
Ability to use personal computer to access district programs, emails, and other resources
Maintain a consistent professional demeanor and appearance
Ensure compliance with the Texas Educator’s Code of Ethics
Daily attendance and punctuality at work are essential functions of the job