Campus Administrative Assistant-En Espanol

Chase Oaks Church•Plano, TX

About The Position

Under general supervision, the Campus Administrative Assistant is responsible to perform a variety of administrative staff support duties for a specific pastor, which requires a range of skills and knowledge of ministry goals and organizational procedures.

Requirements

Multi-tasking
Flexible and adaptable
Well-organized
Proactive and timely in carrying and completing assignments, able to work independently
Able to understand ministry team objectives
Has high proficiency in editing, translating, proofreading ministry documents and materials in English and Spanish
Has excellent communication / customer service skills and ability to interface with the Chase Oaks Staff in English and Spanish
Has ability to deal with non-routine matters, such as special projects
Minimum 2+ years related experience and/or training, or equivalent combination of education and experience.
Minimum of high school diploma or equivalency; college degree preferred.
Ability to speak effectively and understandably on the phone.
The ability to effectively present information and respond to common inquiries regarding Chase Oaks ministries is also required.
High attention to customer service.
High proficiency in English and Spanish
Strong working knowledge of Microsoft Office, Outlook calendaring, and email
Basic knowledge of Excel and PowerPoint
Data Entry skill & experience
Familiarity with Databases
Lifting 5-10 pounds is an occasional but essential requirement.

Responsibilities

Administrative Assistant to En Español Campus Pastor and En Español Campus Directors & Residents
En Español communication and organization of ministry, events, registrations
Editing, translating, and proofreading ministry documents and materials in Spanish
Database entry to keep En Español Campus teams, participants, leaders & groups accurate
Oversee and upload social media content to the different platforms
New guest follow-up calls
Attend Production Meetings relevant to ministry alignment.
Coordinate and prepare for meetings and events, room set-up, food, etc
Oversee expense reimbursement in Blackbaud and prepare deposits for ministry areas
Edit and generate correspondence as needed
Maintain supervisor’s calendar as needed or requested in Outlook
Maintain accurate and current records in Rock and other databases
Reserve room and resources Rock
Arrange and coordinate travel arrangements if needed
Support Office Manager as needed (admin team, rotating phone duty, special projects, training, clear communication with front desk in times of absence)
Attend required meetings
Perform miscellaneous job-related duties as assigned
Communicate the various aspects of each service to all parties involved