Camp Registrar

YMCA of Metropolitan Chicago • Burlington, WI

10d • $21 - $22

About The Position

Under the supervision of the Camp Executive Director, the
Camp Registrar
administers and directs all facets of the Camp MacLean program registration
process. The responsibilities of this part-time position include but are not
limited to frontline customer service and sales representation, assist with
camper sales, managing camper registrations, revenue processing, basic
accounting transactions, logistical processing of marketing mailings, accurate
record keeping and filing, and management of office machines and supplies. Carry
out the mission of YMCA Camp MacLean. While reporting to the Executive Director,
the Camp Registrar works closely with the YMCA Finance Department.

The pay rate is $21.00-$22.00 per hour. This is a temporary, part-time position
with a Monday-Friday schedule.

Our staff is the Y's greatest asset. Our teams provide valuable skills,
knowledge, and passion that is essential to the contribution and positive impact
in our communities, which is why we offer Y employees numerous perks and
benefits, including:

Competitive salaries reflecting your skills and experience.
Comprehensive health, dental, and vision insurance for eligible employees,
plus wellness programs, mental health resources, and a family gym membership.
Generous PTO and paid holidays, with flexible work hours for work-life
balance.
403(b) plan with company contributions for eligible employees after 2 years
of service.
Continuous learning opportunities through workshops and training programs.
Supportive work environment valuing diversity, equity, and inclusion.
Discounts on programs, employee assistance programs, and company-sponsored
events.

Requirements

• Must be 18 years or older
• Minimum requirements include High School Diploma plus at least three years of experience in camp operations, office administration, sales, and/or experience in general bookkeeping.
• Previous sales/customer service experience required.
• Well-developed writing skills required.
• Must have proficiency in Microsoft Word, excel, power point or similar software programs.
• Ability to work with other seasonal and/or full-time business office staff is required.
• Must be an energetic person committed to the YMCA mission.
• This position requires excellent organizational and communication skills.
• Monday thru Friday

Nice To Haves

• Experience and strong knowledge of social media is a preferred.

Responsibilities

• Ensure proper following of all procedures, policies and public relations at all times
• Act as a team member, working closely with other staff on all interrelated matters
• In conjunction with the camp program director, co-administrates and assists with the selling of camp sessions
• First line communication to all MacLean constituents
• Develop relationships with MacLean customers, be attentive to their needs
• Answer phones with a strong emphasis on customer service
• Oversee and manage the camper registration process for resident, day, winter and family camp programs; Assist as needed in managing the group service calendar, writing and distributing user group agreements.
• Administer financial transactions related to revenue; responsible for bank deposits
• Administer and manage basic financial accounts for campers and guests
• Responsible for camp mail distribution and delivery
• Responsible for the technical & logistical processing all marketing initiatives and mailings
• Maintain and manage camper database; compile statistical data as needed
• Assist in training the summer office administrative aide
• Work with the year-round business office to make sure all business functions are professional, efficient and accurate
• Responsible for office supply inventory, purchasing and distribution of supplies
• Responsible for maintaining accurate files and records
• Responsible for overseeing the maintenance and functionality of all office equipment including copiers, phone systems etc.
• All other duties as assigned

Benefits

• Competitive salaries reflecting your skills and experience.
• Comprehensive health, dental, and vision insurance for eligible employees, plus wellness programs, mental health resources, and a family gym membership.
• Generous PTO and paid holidays, with flexible work hours for work-life balance.
• 403(b) plan with company contributions for eligible employees after 2 years of service.
• Continuous learning opportunities through workshops and training programs.
• Supportive work environment valuing diversity, equity, and inclusion.
• Discounts on programs, employee assistance programs, and company-sponsored events.

What This Job Offers

• Job Type: Part-time
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees