Camp Data & Attendance Coordinator

Boys & Girls Clubs of San Francisco•Fort Bragg, CA

32d•Onsite

About The Position

Camp Mendocino is a residential summer camp located in Northern California, four hours north of San Francisco and spread over 2,000 acres. We provide transportation between San Francisco and Camp at the start and end of the summer. All Camp employees are expected to live, sleep and work at Camp. As a program of the Boys & Girls Clubs of San Francisco (BGCSF), we are dedicated to providing children and teens with safe, fun places to learn and grow, with professional staff to offer support and guidance, serving as caring mentors and role models. Who are we: We’re not just a summer camp—we’re a community. We provide a safe, transformative outdoor experience for youth from diverse backgrounds including youth from some of San Francisco’s least resourced neighborhoods; grounded in diversity, equity, inclusion, belonging, and joy. Our staff culture values growth, teamwork, professionalism, and fun. Who are you: You are a youth-centered role model with strong emotional intelligence, integrity, and a love for the outdoors. You collaborate well, bring creativity and patience, and are eager to learn, grow, and support a diverse community of campers and staff. Position Purpose The Camp Data & Attendance Coordinator is responsible for the day-to-day maintenance of Camp Mendocino’s on-site camper database (CampMinder), including supporting staff needs, daily attendance tracking, and the coordination and completion of both internal and external reporting requirements. This role is responsible for data tracking for grant requirements and external funders, as well as supporting the general administrative functions in the Camp office.

Requirements

One year of administrative experience in an office environment
Excellent attention to detail
Data entry or data management experience
Demonstrated skills in staying organized and on task
Demonstrate curiosity: problem solve and get answers in a timely manner
Strong oral and written communication skills
Proficient in MS Office and Google Suite; strong skills in spreadsheets
Ability to work in a fast-paced environment and follow procedures and instructions
Ability to multi-task and stay on track to complete concurrent projects
Ability to work with youth and staff in a positive manner
Ability to handle difficult or stressful situations in a professional manner
Ability to work independently with minimal supervision
Must be able to lift 50lbs.
Must be able to walk on uneven terrain for at least 3 miles.
Must be able to stand for 8 hours (with breaks).
Must be able to work in temperatures ranging from 30° to 100°.

Nice To Haves

Experience with CampMinder CRM, Salesforce, and/or member management databases
Experience in a nonprofit setting
Experience with Residential summer camps

Responsibilities

Work in collaboration with the Manager of Camp Administration to support the on-site usage of CampMinder, including program and meal attendance, transportation, and the entry of relevant information
Train and coach Camp program staff to find relevant camper information
Produce relevant reports and data sheets for Camp program, kitchen, and medical staff
Help troubleshoot routine data/attendance quality and completeness issues, including missing and unclean data and incorrect tracking
Work with Lead HR Coordinator to manage master spreadsheet for approx 34K meals for State of California Summer Food Service Program
Independently track employee and guest meals for the State of California Summer Foods Service Program
Cross-reference 1,000+ forms for eligibility: county of residence, household income, foster care status for a private Camp Mendocino funder
Ensure thoroughness and accuracy of Military Youth Outreach 100-200 forms for children of military personnel attending Camp
Help develop and maintain data entry, cleaning, and quality control methods
Support the Camp Leadership and BGCSF Institutional Giving teams in managing the data entry and reporting processes for program and meal attendance
Support the BGCSF Outcomes Measurement Team in creating a smooth, efficient, and timely data transfer process from CampMinder to Salesforce software, MyClubHub
Ensure daily attendance tracking is completed with accuracy and the list of on-site campers, staff, and guests is updated daily
Support the Office Coordinator with incoming calls and provide excellent customer service to parents, campers, staff, and visitors
Assist staff as needed with computer usage, mail, and other needs
Maintain office communications including: message boards, staff notices, paperwork, etc.
General office duties
Assist Office Manager and Camp leadership team with administrative tasks as needed
On Office Manager days off, manage office procedures
Provides support to all areas and departments at Camp

Benefits

Onsite lodging is provided for all staff.
Three cooked meals per day are provided onsite, including on days off (gluten-free, vegan, & vegetarian options).
Free onsite laundry.
Employee Assistance Program: in-person counseling + 24/7 confidential mental health support.
Onsite workout facilities.
Free Wifi access in the staff lounge.
Free 1-year membership to the American Camp Association.

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