Camp Administrative Assistant
About The Position
The Administrative Assistant plays a vital role in the daily success of Camp Lincoln and Camp Lake Hubert, supporting both camps through exceptional organization, communication, and operational excellence. This position is ideal for someone who thrives in a dynamic environment, values meaningful work, and enjoys being the connective tissue between camp leadership, families, and seasonal staff. This role supports both camps equally and requires spending part of each day at each camp location. The Administrative Assistant is trusted with sensitive information, works closely with Camp Directors, and ensures smooth, professional operations throughout the year—especially during the busy camp season. About Cote Hospitality: www.cotehospitality.com [http://www.cotehospitality.com] For more than 115 years, Cote Hospitality has been family-owned and purpose-driven, creating exceptional experiences and lifelong memories. Our portfolio includes resorts, conference and event venues, equestrian operations, food and beverage, golf, retail, spas—and transformative summer camps. Our camps are special places where lifelong friendships are formed, confidence is built, and unforgettable experiences happen. The Cote family continues to invest in its people and properties, with exciting growth ahead. COTECares – Our Culture & Way of Life COTECares is more than a philosophy—it’s how we show up every day. We believe in enriching lives, creating belonging, and ensuring every associate feels: Appreciated and empowered Excited and supported Respected, safe, and included Whether serving our guests, campers, or each other, COTECares reflects our commitment to a workplace where people truly matter. Career Pathing & Growth This role is a key contributor to the camps’ success, with exposure to all facets of camp administration, camper enrollment, and family relations. As the organization grows, this position offers long-term development and advancement opportunities within the Camps Division and broader Cote Hospitality organization.
Requirements
- Exceptional discretion and ability to maintain confidentiality
- Strong organizational skills with outstanding attention to detail
- Calm, confident problem-solver who performs well under pressure
- Excellent written and verbal communication skills
- Self-motivated, proactive, and results-driven
- Strong time management and ability to meet deadlines
- Adaptable and comfortable in a fast-paced, seasonal environment
- Ability to stand, walk, bend, reach, and climb stairs as needed
- Ability to lift up to 25 pounds occasionally
- Minimum 3 years of administrative experience
- Proficiency with: CampMinder 2.0 HRIS systems (e.g., ADP) Microsoft Office Suite
Nice To Haves
- Experience in recreation, summer camps, or executive administrative support strongly preferred
- Bachelor’s degree in Administration or a related field preferred
- Project management and presentation skills a plus
Responsibilities
- Split office time evenly each day between Camp Lincoln and Camp Lake Hubert
- Create and manage daily schedules for seasonal office staff
- Maintain organized, professional office environments at both camps
- Cleanse and maintain databases, camper folders, and records
- Maintain office systems, templates, and operational tools
- Serve as the primary administrative contact for both camps
- Manage camp inboxes and mass email communications
- Oversee camper enrollment processing and weekly enrollment reporting
- Follow up with families on required camper forms and documentation
- Maintain alumni and camper records
- Manage payment cycles, including invoicing, reminders, and follow-ups
- Verify daily petty cash accuracy for both camps
- Support system accuracy and data integrity
- Train and supervise seasonal office staff during summer operations
- Work extended hours on camper arrival and departure days
- Assist Camp Directors with written and mailed communications
- Handle incoming calls, voicemails, and message routing
- Perform other camp or administrative duties as assigned
Benefits
- Purpose-driven work with meaningful impact
- Supportive, people-first culture
- Exposure to diverse operations and leadership
- Opportunity to grow with a respected, long-standing organization
- Be part of something truly special
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Number of Employees
501-1,000 employees
